Executive Assistant

Wisteria-At-Warner-Center; Los Angeles (CA); On-site; USD 86,789,000 - 96,432,000; Full time

Benefits offered by this job

Medical, dental, vision

401(k) with match

Paid PTO & holidays

Tuition assistance

Wellness discounts

Meal program

Job summary

Wisteria at Warner Center is hiring an Executive Assistant to support the Executive Director in Woodland Hills, California. This full-time, on-site role offers comprehensive benefits and growth opportunities within a mission-driven team.

The position involves managing communications, scheduling, event coordination, and publishing a weekly newsletter, while covering front desk duties as needed. Servant leadership, strong organizational skills, and excellent customer service are essential assets.

Qualifications

• Three+ years experience as Administrative Assistant, preferably at the executive level.
• Excellent customer service/hospitality and writing skills.
• Positive outlook and energetic demeanor.
• Strong computer skills including Microsoft Office Suite (Word, Excel, Publisher, PowerPoint, Outlook).
• Ability to multitask while handling calls and greeting visitors.
• Effective English communication and basic math abilities.

Responsibilities

• Assist the Executive Director with administrative needs and special projects.
• Publish a weekly newsletter for residents.
• Attend meetings and take minutes (Staff, Floor Representative, Town Hall).
• Order and maintain office supplies; manage reception coverage.
• Coordinate the annual Resident Handbook publication and facility rounds.
• Support other directors/managers as needed; perform other duties as assigned.

Skills

Administrative support

Executive assistance

Customer service

Communication

Multitasking

English proficiency

Tools

Microsoft Word

Excel

PowerPoint

Publisher

Outlook

Job description

Wisteria at Warner Center, a brand-new Continuing Care Retirement Community opening in late 2026, is excited to announce an opportunity to join our founding team as Executive Assistant. Discover a workplace where you're truly valued — and enjoy a comprehensive benefits package designed to support your well-being, development and success.

• Excellent benefits package including medical, dental, vision, life insurance, flexible spending accounts, and a Safe Harbor 401(k) plan with guaranteed company match!
• Generous Paid Time Off (PTO), Flex Holidays, and 6 Paid holidays per year for full-time staff.
• $2,000 a year in Tuition Assistance for full-time employees and robust Talent Development Program – we help you accelerate your career!
• Wellness program with the opportunity to earn a 30% discount on your benefit premiums!
• Employee Meal Program coming! We will prepare delicious meals for you daily!

As the assistant to the Executive Director, the Executive Assistant must demonstrate servant leadership skills as evidenced by their willingness to initiate and take appropriate action to trouble shoot resident and team member needs. Responsible for acting on Executive Director’s behalf, handling communication, scheduling, coordinating events and special projects. Tasks include publishing a weekly newsletter, ordering office supplies, performing general clerical duties, and covering the Reception Desk while the Receptionists are on break or at lunch.

This is a full time, onsite, position located in Woodland Hills, California.

Compensation: $31.95 per hour.

PRINCIPLE DUTIES:

Administrative

Assists the Executive Director with various administrative needs and special projects as needed. Coordinates resident and/or resident family meetings, resident committee meetings and staff member meetings with the Executive Director.

Publishes a weekly newsletter from management to the Resident population.

Attends the weekly Staff Meeting, monthly Floor Representative meeting, and monthly Town Hall, taking meeting minutes.

Maintains and orders the office supplies, including postage.

Covers the Reception Desk while the Receptionists are on break, at lunch, or out sick.

Coordinates the review and publication of the annual Resident Handbook.

Coordinates facility rounds to maintain environmental standards in cooperation with Environmental Services & Plant Operation

Coordinates various surveys to include Buddy Program, Move-In Surveys, Resident Satisfaction, etc.

Provides as needed support to other directors/managers as needed

Other duties as assigned by director.

Public Relation

Assists residents, residents’ families, and staff members with questions relating to the Administration Office and community policies and procedures.

Point of contact for vendors who work with the copy machines, postage machines, printing company, etc.

Demonstrates professionalism with residents, family members, visitors, vendors and team members at all times.

Effectively listens to concerns and responds timely with empathy.

Attends Community functions and assists as needed.

Responsible for interviewing, training, scheduling and performance management of front desk/receptionist staff.

QUALIFICATIONS:

At least three years experience as an Administrative Assistant, preferably at the executive level.

Must have excellent customer service/hospitality and writing skills

Positive outlook and be energetic

Must have strong computer skills, including Microsoft Office Suite (Word, Excel, Publisher, Powerpoint, and Outlook)

Ability to multitask, working on projects while answering the phone and greeting visitors.

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Ability to communicate effectively in English and perform simple mathematics.