Marketing Assistant

Wisteria-At-Warner-Center; Los Angeles (CA); On-site; USD 45,000 - 50,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

401(k) with company match

Paid time off

6 paid holidays

Tuition assistance

Wellness program

Employee meal program

Flexible spending accounts

Job summary

Wisteria at Warner Center in Woodland Hills, CA is seeking a Marketing Assistant to support the Marketing Department and assist with resident move logistics. The role greets visitors, handles a multi-line phone, and performs clerical duties for a defined period.

This full-time, onsite position offers a competitive benefits package, including medical/dental/vision, life insurance, a Safe Harbor 401(k) with match, generous PTO and holidays, tuition assistance, and wellness perks.

Qualifications

• Minimum three years administrative support experience, at least one in a sales environment.
• Excellent written and verbal communication skills.
• Strong organizational and time management skills.
• Ability to handle multiple priorities amid distractions.
• Good judgment and problem solving skills.
• Strong MS Office skills: Word, Outlook, Excel.
• Associate or college degree a plus.

Responsibilities

• Assist with home tours and walk-throughs to prepare future residents for their move.
• Conduct call-outs to prospective clients with overdue activities to clean up lead database.
• Complete pre move-in and post move-in checklists to ensure homes are ready for move in.
• Orient new residents to the community and ensure a smooth transition to the operations team.
• Organize detailed records of current and future depositors, assist in processing sales paperwork, update the database, and create files.
• Ensure inventory for brochures, collateral, and other essential supplies are available and up-to-date.
• Maintain and order office supplies, as directed.
• Answer a multi-line telephone and voice-mail system, greet customers on arrival, and assist as needed.
• Support the Marketing Director and team with clerical duties including copies, scans, mailings, brochures, newsletters.
• Prepare and process incoming and outgoing mail.
• Maintain Excel spreadsheets and reports as necessary.
• Assist with planning and coordinating on- and off-site marketing presentations and events, including venue, menu, invitations, RSVPs, and vendor logistics.
• Assist with completion of Move-in Paperwork as needed.
• Perform additional duties as assigned.

Skills

Admin support

Communication

Organization

Time management

Problem solving

Sales experience

Education

Associate degree

Tools

Microsoft Word

Microsoft Outlook

Microsoft Excel

Job description

Wisteria at Warner Center, a brand-new Continuing Care Retirement Community opening in late 2026, is excited to announce an opportunity to join our founding team as Marketing Assistant. Discover a workplace where you're truly valued — and enjoy a comprehensive benefits package designed to support your well-being, development and success.

• Excellent benefits package including medical, dental, vision, life insurance, flexible spending accounts, and a Safe Harbor 401(k) plan with guaranteed company match!
• Generous Paid Time Off (PTO), Flex Holidays, and 6 Paid holidays per year for full-time staff.
• $2,000 a year in Tuition Assistance for full-time employees and robust Talent Development Program – we help you accelerate your career!
• Wellness program with the opportunity to earn a 30% discount on your benefit premiums!
• Employee Meal Program coming! We will prepare delicious meals for you daily!

The Marketing Assistant is responsible for assisting the front office of the Marketing Department and assisting with the logistics of resident moves. They welcome visitors and clients, answer a multi-line phone, and support the Marketing team with a wide variety of clerical and administrative duties. Duties are for a specified period as determined upon hire.

This is a full time, onsite, position located in Woodland Hills, California.

Compensation: $21.85 per hour.

PRINCIPLE DUTIES:

Assists with home tours and walk-throughs to prepare future residents for their move.

Conduct call-outs to prospective clients with overdue activities to clean up lead database.

Completes pre move-in and post move-in checklists to ensure homes are ready for move in.

Orients new residents to the community and ensures a smooth transition to the operations team.

Organizes detailed records of current and future depositors, assists in processing sales paperwork, updates the database, and creates files.

Ensures inventory for brochures, collateral, and other essential supplies are available and up-to-date.

Maintains and orders office supplies, as directed.

ADDITIONAL DUTIES:

Answers a multi-line telephone and voice-mail system. Greets customers upon arrival, communicates with internal departments and residents, assisting as needed.

Supports the Marketing Director and Marketing team with general clerical duties including copying, scanning, faxing, collating, organizing, creating brochures, mailing newsletters, etc.

Prepares and processes incoming and outgoing mail.

Maintains Excel spreadsheets and other reports as necessary.

Assists with planning and coordinating of on and off-site marketing presentations and events to include venue selection, menu planning, invitations, RSVPs, valet and other vendor logistics.

Assists with completion of Move-in Paperwork as needed.

Performs additional work duties and responsibilities as assigned.

QUALIFICATIONS:

Minimum three years administrative support experience, at least one of which was in a sales environment.

Excellent written and verbal communication skills.

Strong organizational and time management skills. Strong attention to detail.

Ability to handle multiple priorities while working in an area of constant distractions.

Good judgment and problem solving skills.

Strong computer skills, including Microsoft Office Suite (Word, Outlook, and Excel). Ability to learn new computer applications.

Associate or other college degree a plus