Executive Assistant

Cabinetworks Group; Livonia (MI); On-site; USD 90,000 - 110,000; Full time

Job summary

A leading company in Livonia is seeking an Executive Assistant to support the CEO and senior leadership team. This role is essential for managing day-to-day operations and ensuring strategic priorities are executed seamlessly. The ideal candidate will have exceptional organizational and communication skills, along with the ability to thrive in a fast-paced environment. Responsibilities include calendar management, communication handling, meeting coordination, travel arrangements, and project support. A Bachelor's degree and experience supporting C-level executives are preferred.

Qualifications

• 5+ years supporting C-level executives in a fast-paced environment.
• Proficiency in Microsoft Office and collaboration tools.

Responsibilities

• Manage executive calendar and prioritize meetings.
• Draft and manage executive communications.
• Plan and manage travel logistics.

Skills

Communication

Organizational Skills

Problem-Solving

Critical Thinking

Interpersonal Skills

Proactive Thinking

Education

Bachelor’s Degree

Tools

Microsoft Office

Job description

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Base pay range

$90,000.00/yr - $110,000.00/yr

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Role Overview

The Executive Assistant supports the CEO and senior leadership team. This role is crucial for the success of our executive office and organization. The EA acts as a trusted partner and right hand to the CEO and senior leadership, managing day-to-day operations and ensuring strategic priorities are executed seamlessly.

The EA must possess exceptional organizational, communication, and decision-making abilities, maintaining professionalism, discretion, and confidentiality. They should operate independently, anticipate needs, and thrive in a fast-paced environment with shifting priorities.

Principal Responsibilities

1. Calendar Management: Maintain and optimize the executive’s calendar, prioritizing meetings, appointments, and deadlines.
2. Communication Management: Serve as the primary gatekeeper for executive communications; draft, review, and manage correspondence.
3. Meeting Coordination: Organize and coordinate meetings, including agendas, materials, and follow-up actions.
4. Travel Arrangements: Plan and manage complex travel logistics, including itineraries, accommodations, and expenses.
5. Document Preparation: Draft, format, proofread, and manage reports, presentations, and proposals.
6. Project Management: Support projects, track progress, and ensure deliverables align with goals.
7. Stakeholder Interaction: Interact with internal teams, board members, and external stakeholders professionally.
8. Expense Management: Prepare and track expense reports and budgets.
9. Event Planning: Assist in organizing organizational events.
10. Research & Analysis: Conduct research and prepare briefing materials.
11. Executive Delegation Support: Make informed decisions in the absence of the executive, aligned with organizational goals.

Qualifications & Skills

• 5+ years supporting C-level executives in a fast-paced environment.
• Proficiency in Microsoft Office and familiarity with collaboration tools.
• Excellent written and verbal communication skills.
• Exceptional organizational and multitasking abilities.
• Professionalism, integrity, and confidentiality.
• Strong interpersonal skills and ability to influence.
• Proactive thinking and initiative.
• Problem-solving and critical thinking skills.
• Bachelor’s degree or equivalent experience preferred.

Starting range is $90-110k, plus potential bonuses based on performance.