Executive Assistant

Boly-Welch Inc; Lake Oswego (OR); Hybrid; USD 54,000 - 90,000; Full time

Benefits offered by this job

PTO

Bereavement leave

Jury duty leave

Paid holidays

Health insurance

Life insurance

Long-term disability insurance

FSA

EAP

401(k) match

Education reimbursement

Profit sharing

Job summary

Boly-Welch Inc. is seeking an experienced Executive Assistant to support a Vice President within a respected professional services firm. This role centers on travel arrangements, expense reporting, scheduling, and coordinating team meetings, serving as a trusted partner in daily business operations.

You will help track leads, support outreach, and manage sales pipelines while avoiding direct sales. The position oversees contract fulfillment, client onboarding, and coaching reports, coordinating

Qualifications

• 5+ years of Executive Assistant experience.
• Proficiency in Microsoft Office; Excel, PowerPoint, and Outlook.

Responsibilities

• Support a Vice President with travel arrangements, expense reporting, scheduling, and team meeting coordination.
• Track leads, support outreach, and manage sales pipelines without direct selling involvement.

Skills

Executive assistant experience

Tools

Microsoft Office

Excel

PowerPoint

Outlook

Job description

Job Number: 32703

Salary: Up to $90K DOE

Industry: Professional Services

Must Haves:

• 5+ years of Executive Assistant experience
• Experience with Microsoft Office; proficiency in Excel, PowerPoint, and Outlook

Your New Role:

A highly regarded professional services firm is seeking its next Executive Assistant. This role is critical to the smooth execution of business development initiatives, client engagement, contract fulfillment, and administrative operations. If you're ready for an administrative position in which you can serve as a trusted partner in daily business operations, we strongly encourage you to consider this opportunity.

As Executive Assistant, you'll serve as the right hand to a Vice President, managing administrative responsibilities such as travel arrangements, expense reporting, scheduling, and team meeting coordination. A keen eye for detail is essential, as you'll track leads, support outreach efforts, and manage sales pipelines. Although you'll play a key role in pipeline management and reporting, you won't engage in direct sales activities. Instead, your work will focus on tracking key account development and collaborating with account managers to create enterprise engagement reports.

In this role, you'll need to be highly organized as you oversee contract fulfillment, client onboarding, and scheduling. This includes managing all client-related administrative steps, tracking progress, coordinating engagements, and ensuring that all contractual obligations are met. You'll also provide ongoing administrative support to the coaching team by gathering key data for client success metrics and preparing reports. In addition, you'll manage the logistics of coaching engagements and work with the marketing and sales teams to support joint business development efforts and align on key initiatives.

Success in this role requires strong communication skills, a collaborative mindset, and a willingness to take ownership of both accomplishments and mistakes. You'll need to a self-starter who can work independently, manage multiple priorities accurately, and demonstrate excellent presentation and negotiation skills when working with clients and colleagues. Does this sound like you?

This is a hybrid role where you'll enjoy half-day Fridays all year!

Your New Organization:

Our client, an executive coaching and leadership development firm, is known for confidential, personalized programs designed to help companies prevent burnout. Employees value the flexible work arrangements, the team's mission-driven culture, and the company-wide commitment to personal and professional development. The leadership team is also highly regarded for its approachability and for fostering a positive culture in which employees feel valued and appreciated.

• generous paid time off (PTO)
• bereavement leave
• paid jury duty leave
• paid holidays
• health insurance
• life insurance
• long-term disability insurance
• a flexible spending account (FSA)
• an employee assistance program (EAP)
• a 401(k) with a 3% match
• education reimbursement
• profit sharing

Please Note

Boly:Welch is a full-service recruiting and executive search agency representing a Boly:Welch partner in this search. As talent advisors, we will be the liaison between our partner and yourself during the recruitment process. You will directly join our partner client's team if they select you as the successful candidate for this role.

We do not use AI to read resumes at Boly:Welch; every resume is reviewed by a member of our team to ensure we engage in an equitable and human hiring process. We look forward to seeing your application!

#MID0622 #LI-CS1