Administrative Assistant

Boly:Welch; Lake Oswego (OR); Hybrid; USD 77,000 - 94,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Accidental injury insurance

Critical illness insurance

401(k) with match

Employee referral plan

PTO

Holiday pay

Job summary

Boly:Welch is seeking an experienced Administrative Assistant to support multiple executives in a dynamic, collaborative environment. The role focuses on managing complex calendars, coordinating meetings, and ensuring leaders are prepared for day-to-day responsibilities.

The position involves arranging travel, preparing materials, and serving as a professional liaison for internal and external stakeholders. This hybrid role is based in Lake Oswego, Oregon.

Qualifications

• 3+ years of executive or administrative experience, preferably supporting multiple executives or senior leaders in a fast-paced or corporate environment.
• Proficiency in MS Office Suite and collaboration tools (e.g., Teams, Slack).
• Exceptional multitasking, organizational, and time-management skills with the ability to manage competing priorities and deadlines.

Responsibilities

• Provide high-level administrative support to multiple executives, managing complex calendars and scheduling meetings.
• Coordinate meeting logistics, prepare agendas and materials, track action items, and follow through on key initiatives.
• Arrange domestic travel, manage itineraries and expenses, and serve as a professional point of contact for stakeholders.
• Organize team meetings, offsites, and events to drive operational efficiency and keep processes running smoothly.

Skills

Executive support

Calendar management

Multitasking

Job description

• 3+ years of executive or administrative experience, preferably supporting multiple executives or senior leaders in a fast-paced or corporate environment
• Proficiency in MS Office Suite and collaboration tools (e.g., Teams, Slack)
• Exceptional multitasking, organizational, and time-management skills with the ability to manage competing priorities and deadlines

Job Number:

32672

Salary:

Up to $85K DOE

Industry:

Software Development

Must Haves

• 3+ years of executive or administrative experience, preferably supporting multiple executives or senior leaders in a fast-paced or corporate environment
• Proficiency in MS Office Suite and collaboration tools (e.g., Teams, Slack)
• Exceptional multitasking, organizational, and time-management skills with the ability to manage competing priorities and deadlines

Your New Role

Are you the kind of professional who takes pride in keeping people, priorities, and processes running seamlessly? A growing and highly respected technology company is seeking an experienced Administrative Assistant to support multiple executives and teams in a dynamic, collaborative environment.

As Administrative Assistant, you’ll provide high-level administrative support to multiple executives, managing complex calendars, scheduling meetings, and ensuring leaders stay organized and prepared for their day-to-day responsibilities. You’ll coordinate meeting logistics, prepare agendas and supporting materials, track action items, and facilitate follow-through on key initiatives. The position also includes arranging domestic travel, managing itineraries and expenses, and serving as a professional point of contact for internal and external stakeholders.

In this role, you’ll help drive operational efficiency by organizing team meetings, offsites, customer events, and other business activities while ensuring every detail is executed smoothly. Working closely with other administrative professionals, you’ll provide backup support, maintain critical business information, prepare presentations and reports, and handle confidential matters with discretion.

Success in this role requires someone who is highly organized, proactive, and genuinely enjoys the profession of administrative support as a long-term career path. Strong communication skills, sound judgment, professionalism, and a service-oriented mindset are essential, along with the ability to build relationships across all levels of an organization.

This hybrid role is based in Lake Oswego.

Your New Organization

Expect a high-performance environment that pairs real ownership with supportive leadership at this software development firm. You’ll be backed by a culture that challenges ideas, values continuous improvement, and invests in growth that matters.

Some of the comprehensive benefits our client offers include medical, dental, vision, accidental injury, and critical illness insurance, 401(k) with match, employee referral plan, PTO, and holiday pay.

Our goal is to pair talented people with amazing job opportunities. In submitting your application, you’ll be considered for this and other positions with Boly:Welch.

Please Note

Boly:Welch is a full‑service recruiting & executive search agency representing a Boly:Welch partner in this search. As talent advisors we will be the liaison between our partner and you during the recruitment process. You will directly join our partner client’s team if they select you as the successful candidate for this role.

We do not use AI to read resumes at Boly:Welch; every resume is reviewed by a member of our team to ensure we engage in an equitable and human hiring process. We look forward to seeing your application!

Local candidates are strongly encouraged to apply!