Executive assistant

NATIONWIDE PLUMBING SERVICE LLC; Key Largo (FL); On-site; USD 42,000 - 54,000; Full time

Job summary

Nationwide Plumbing Service LLC is seeking an Executive Assistant to join our Florida team. The role focuses on front-desk duties, calendar management, and administrative tasks to keep operations running smoothly.

The ideal candidate will be bilingual, detail-oriented, and proficient with Outlook, DocuSign, and QuickBooks. This on-site position supports daily office functions and coordination across departments.

Qualifications

• Bilingual communication skills are essential for front-desk and internal coordination.
• Proficiency with common office software and documentation tools is required.
• Attention to detail is important for accuracy in records and correspondence.

Responsibilities

• Greet visitors and manage the front desk with professionalism and courtesy.
• Manage incoming calls, emails, and correspondence efficiently.
• Schedule appointments and maintain the Outlook Calendar for team members.
• Assist with project coordination and administrative tasks as needed.
• Utilize DocuSign for document management and electronic signatures.
• Maintain organized records and files, ensuring easy access to information.
• Perform proofreading of documents to ensure accuracy and clarity.
• Provide support in QuickBooks for basic accounting tasks when required.
• Assist with various in office functions.
• Assist with modern boarding

Skills

Bilingual communication

Software proficiency

Detail-oriented

Tools

Outlook

DocuSign

QuickBooks

Microsoft Office

Job description

Job Description

Job Description

Overview We are seeking a motivated and organized Executive Assistant to join our team. This role is essential in providing administrative support and ensuring smooth operations within our office. The ideal candidate will possess strong bilingual communication skills, be proficient in various software applications, and have a keen eye for detail.

Responsibilities

• Greet visitors and manage the front desk with professionalism and courtesy.


• Manage incoming calls, emails, and correspondence efficiently.


• Schedule appointments and maintain the Outlook Calendar for team members.


• Assist with project coordination and administrative tasks as needed.


• Utilize DocuSign for document management and electronic signatures.


• Maintain organized records and files, ensuring easy access to information.


• Perform proofreading of documents to ensure accuracy and clarity.


• Provide support in QuickBooks for basic accounting tasks when required.


• Assist with various in office functions.


• Assist with modern boarding