Executive Assistant

Axionova Engineering Limited; Jacksonville (FL); On-site; USD 45,000 - 65,000; Full time

Job summary

Axionova Engineering Limited in Jacksonville, Florida is seeking an experienced Executive Assistant to support our executive team. The role requires excellent communication, organization, and the ability to manage multiple priorities with discretion.

Responsibilities include calendar management, travel coordination, document preparation, and liaison with internal and external stakeholders. The ideal candidate will be proactive, detail-oriented, and able to work independently or with a team.

Qualifications

• Bachelor's degree in Business Administration or related field preferred.
• Minimum of 3 years experience as an Executive Assistant or similar role.
• Strong proficiency in Microsoft Office Suite.
• Excellent communication and interpersonal skills.
• Ability to handle confidential information with discretion.
• Proactive and able to anticipate needs of executives.
• Strong organizational and time-management skills.
• Ability to work independently and as part of a team.
• Experience in the engineering or related industry is a plus.

Responsibilities

• Manage and maintain executive calendars, scheduling meetings and appointments as needed
• Coordinate travel arrangements and accommodations for executive team
• Prepare and organize documents and presentations for meetings and presentations
• Act as a liaison between executives and internal/external stakeholders
• Conduct research and gather information for various projects and initiatives
• Handle incoming and outgoing communications, including phone calls, emails, and mail
• Manage and maintain confidential files and records
• Assist with budget tracking and expense reporting
• Collaborate with other team members to ensure smooth and efficient workflow
• Handle ad hoc administrative tasks and projects as assigned

Skills

Calendar management

Travel coordination

Document preparation

Stakeholder liaison

Communication skills

Budget tracking

Education

Bachelor's degree in Business Administration

Tools

Microsoft Office Suite

Job description

Axionova Engineering Limited is a leading engineering company that specializes in providing innovative and sustainable solutions to clients in the manufacturing, construction, and energy industries. With a strong focus on quality, safety, and efficiency, we have built a reputation for delivering exceptional results and exceeding client expectations.

Job Summary:

We are seeking a highly organized and experienced Executive Assistant to support our executive team in our Jacksonville, Florida office. The ideal candidate will have strong communication and organizational skills, be able to multitask and prioritize effectively, and have a proactive and positive attitude.

Key Responsibilities:

• Manage and maintain executive calendars, scheduling meetings and appointments as needed
• Coordinate travel arrangements and accommodations for executive team
• Prepare and organize documents and presentations for meetings and presentations
• Act as a liaison between executives and internal/external stakeholders
• Conduct research and gather information for various projects and initiatives
• Handle incoming and outgoing communications, including phone calls, emails, and mail
• Manage and maintain confidential files and records
• Assist with budget tracking and expense reporting
• Collaborate with other team members to ensure smooth and efficient workflow
• Handle ad hoc administrative tasks and projects as assigned

Qualifications:

• Bachelor's degree in Business Administration or related field preferred
• Minimum of 3 years experience as an Executive Assistant or similar role
• Strong proficiency in Microsoft Office Suite
• Excellent communication and interpersonal skills
• Ability to handle confidential information with discretion
• Proactive and able to anticipate needs of executives
• Strong organizational and time-management skills
• Ability to work independently and as part of a team
• Experience in the engineering or related industry is a plus

We offer a competitive salary and benefits package, as well as opportunities for growth and development within the company. If you are a highly motivated and detail-oriented individual with a passion for supporting executives and contributing to the success of a dynamic company, we encourage you to apply for this position.

Axionova Engineering Limited is an equal opportunity employer and values diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.