Executive Assistant

USI Insurance Services; Indianapolis, Northern (IN, KY); Hybrid; USD 38,000 - 52,000; Full time

Job summary

USI Insurance Services in Indianapolis seeks an Administrative Assistant to provide office support to managers below the executive level, handle calls, visitors, scheduling, travel and document preparation. You will coordinate meetings, manage files and calendars, assist with special projects, and liaise with staff, customers and vendors while maintaining confidentiality.

Candidates should have office experience, proficiency in Word, Excel, and PowerPoint, strong organizational skills and the

Qualifications

• Experience with administrative and office management.
• Insurance industry experience preferred.
• Proficient in MS Word, Excel, and PowerPoint.
• Strong communication and professional presentation.
• Organizing and customer service orientation.
• Detail oriented and able to meet deadlines.

Responsibilities

• Provides secretarial/administrative support to incumbents at the Executive level.
• Receives screens and directs incoming calls, visitors, mail and email while exercising discretion in managing confidential communications.
• Maintains files, records and calendars, arranges travel, coordinates meetings and tracks expenses.
• Coordinate communication from executive to staff, customers, vendors, carriers and the public.
• Coordinate company functions, plan and prepare for meetings and offsite events.
• Handle special projects and assist in preparation of documents and meeting materials.
• Other duties as assigned.

Skills

Administrative experience

Microsoft Word

Excel

PowerPoint

Customer service

Organization

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

General Description: The Administrative Assistant performs administrative and office support activities to a department or managers below the executive level. Duties include fielding telephone calls, receiving and directing visitors, word processing, coordinating site visits, ordering office supplies, and record keeping.

Responsibilities

• Provides secretarial/administrative support to incumbents at the Executive level.
• Receives screens and directs incoming calls, visitors, mail and email while exercising discretion in managing the confidential and sensitive nature of communications associated the senior executive's activities.
• Maintains files, records and calendars, typically arranges business travel, coordinates meeting arrangements and tracks expenses.
• As requested, coordinates communication from executive to staff, customers, vendors, carriers and the general public.
• Coordinate company functions, plans and prepare for company meetings, conference calls including offsite meetings or events.
• Handle special projects as they arise and provide support in preparation of documents, meeting materials and conduct basic analysis as appropriate.
• Other duties as assigned.

Knowledge, Skills and Abilities

• Must have experience with administrative and office management. Insurance industry experience is preferred.
• Proficient in Microsoft Word, Excel, and PowerPoint.
• Knowledge of clerical and administrative procedures, as well as consumer service practices and principles.
• Good communication skills and professional personal presentation.
• Organizing, planning, and customer service orientation
• Detail oriented with the ability to organize effectively.
• Should be honest, respectful, and trustworthy.
• Ability to work under pressure and meet deadlines.

USI is committed to providing a full-suite of competitive benefits for our growing population and its diverse needs. We offer a wide range of health, welfare and financial benefits including medical, wellness, dental and vision, 401(k), flexible spending and health savings accounts, short and long-term disability, life insurance and other unique employer-sponsored and voluntary programs. USI also offers a generous paid time off policy, paid family leave benefit as well as paid holiday time .