Senior Executive Assistant & Office Operations

USI Insurance Services; Indianapolis (IN); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Comprehensive benefits

Paid time off

401(k) plan

Paid holidays

Job summary

USI Insurance Services seeks an Administrative Assistant to provide comprehensive clerical support to executives and teams in Indianapolis. The role includes handling calls, scheduling, document preparation, and coordination of meetings and travel.

The ideal candidate will have strong MS Office skills, experience in office management, and a customer-service orientation. College degree preferred. This position offers professional collaboration within a supportive team and competitive benefits.

Qualifications

• Experience in administrative and office management.
• Proficiency in Microsoft Word, Excel, and PowerPoint.
• Strong communication and organizational skills.
• Detail oriented with ability to meet deadlines.

Responsibilities

• Provide secretarial/administrative support to executives.
• Prepare correspondence, reports, presentations, agendas, minutes.
• Screen calls, manage visitors, and handle confidential information discreetly.
• Maintain files, calendars, travel arrangements, and expense tracking.
• Coordinate communication with staff, customers, vendors, and the public.
• Plan and coordinate company meetings and events, including offsite meetings.
• Assist with special projects and document preparation as needed.
• Perform other duties as assigned.

Skills

Administrative experience

Microsoft Word

Excel

PowerPoint

Communication skills

Organization

Customer service

Detail-oriented

Deadline-driven

Education

College degree preferred

Tools

Microsoft Word

Excel

PowerPoint

Job description

USI Insurance Services seeks an Administrative Assistant to provide comprehensive clerical support to executives and teams in Indianapolis. The role includes handling calls, scheduling, document preparation, and coordination of meetings and travel.

The ideal candidate will have strong MS Office skills, experience in office management, and a customer-service orientation. College degree preferred. This position offers professional collaboration within a supportive team and competitive benefits.