Executive Assistant

Alliant; Omaha, Northern (NE, KY); Hybrid; USD 55,000 - 85,000; Full time

Job summary

Alliant Insurance Services seeks an experienced executive assistant to provide comprehensive administrative support to one or more senior executives. You will manage calendars, arrange travel, prepare correspondence and presentations, and handle confidential information with discretion.

Responsibilities include coordinating events, taking notes in meetings, preparing reports, and supporting special projects as directed by executives.

Qualifications

• High School Diploma or GED with administrative experience equivalent to completion of two years of college-level coursework in business or an equivalent combination of education and work experience
• Five or more years of related experience

Responsibilities

• Coordinate, track, and manage multiple events from initial concept through delivery.
• Manage and prioritize Executive Management calendars, including scheduling meetings and appointments.
• Screen and direct phone calls and emails, responding on behalf of the executives when appropriate.
• Prepare and edit correspondence, presentations, and reports for internal and external distribution.
• Coordinate travel arrangements and prepare travel itineraries.
• Attend meetings with executives, take notes and update action plans, and distribute them as needed.
• Conduct research and compile data to prepare documents and reports for review.
• Assist with special projects and initiatives as assigned by the executives.
• Maintain confidentiality and handle sensitive information with discretion.
• Performs all duties in accordance with all company policies and procedures, and all federal, state and local laws, wherein the Company operates.
• Performs other duties as assigned.

Skills

Excellent written communication

Excellent verbal communication

Time management

Proactive/independent

Discretion with confidential info

Schedule coordination

Education

High School Diploma or GED

Two years of college coursework in business or equivalent

Tools

Microsoft Office

Job description

SMS is part of the Alliant family of companies. SMS is a full-service insurance marketing organization (IMO) dedicated to helping independent insurance agents leverage time, make more money, and put their business in a position of distinction. With products and agents in all 50 states, SMS offers the industry's most complete IMO experience. We support every facet of an agent's business, from our comprehensive senior product portfolio to our technology, services, and marketing programs.

SUMMARY

Responsible for providing essential administrative support for one or more key executives by performing a broad range of complex responsibilities related to the management of Executive level programs. Prepare correspondence, reports, and meeting and presentation materials. Respond to or route routine inquiries. Schedule and coordinate meetings, calendars, travel, and other activities.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Coordinate, track, and manage multiple events from initial concept through delivery.
• Manage and prioritize Executive Management calendars, including scheduling meetings and appointments.
• Screen and direct phone calls and emails, responding on behalf of the executives when appropriate.
• Prepare and edit correspondence, presentations, and reports for internal and external distribution.
• Coordinate travel arrangements and prepare travel itineraries.
• Attend meetings with executives, take notes and update action plans, and distribute them as needed.
• Conduct research and compile data to prepare documents and reports for review.
• Assist with special projects and initiatives as assigned by the executives.
• Maintain confidentiality and handle sensitive information with discretion.
• Performs all duties in accordance with all company policies and procedures, and all federal, state and local laws, wherein the Company operates.
• Performs other duties as assigned.

QUALIFICATIONS

EDUCATION / EXPERIENCE

• High School Diploma or GED with administrative experience equivalent to completion of two (2) years of college-level coursework in business or an equivalent combination of education and work experience
• Five (5) or more years of related experience

SKILLS

• Proficient in Microsoft Office products.
• Excellent verbal and written communication skills.
• Good leadership, problem solving, and time management skills.
• Good planning, organizational, and prioritization skills.
• Ability and motivation to work independently and proactively anticipate the needs of the executives.
• Ability to communicate effectively with employees at all levels within the company.
• Ability to process and handle confidential information with discretion.
• Ability to maintain a flexible work schedule to include evening and weekend hours as needed.

We are proud to provide comprehensive, high quality employee programs to meet employees' needs now and in the future, including a very competitive financial package. We encourage you to explore what we have to offer.

Alliant Insurance Services, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment based on their qualifications and ability without regard to race, color, religion, sex (including pregnancy, childbirth, breastfeeding, sexual orientation, and gender identity), national origin, ancestry, physical or mental disability, medical condition, marital status, age, genetic information, or status as a protected veteran, in accordance with applicable federal, state, and local laws, including California law.

Applicants are protected under Federal law from discrimination. If you need an accommodation to complete the application process or would like to review these materials in an alternative format, please reach out to [e-mail]

For more information on Alliant Insurance Service's benefits, please visit www.alliant.com/about/careers/benefits