Senior Executive Support Specialist

USI Insurance Services; Indianapolis, Northern (IN, KY); On-site; USD 38,000 - 52,000; Full time

Job summary

USI Insurance Services in Indianapolis seeks an Administrative Assistant to provide office support to managers below the executive level, handle calls, visitors, scheduling, travel and document preparation. You will coordinate meetings, manage files and calendars, assist with special projects, and liaise with staff, customers and vendors while maintaining confidentiality.

Candidates should have office experience, proficiency in Word, Excel, and PowerPoint, strong organizational skills and the

Qualifications

• Experience with administrative and office management.
• Insurance industry experience preferred.
• Proficient in MS Word, Excel, and PowerPoint.
• Strong communication and professional presentation.
• Organizing and customer service orientation.
• Detail oriented and able to meet deadlines.

Responsibilities

• Provides secretarial/administrative support to incumbents at the Executive level.
• Receives screens and directs incoming calls, visitors, mail and email while exercising discretion in managing confidential communications.
• Maintains files, records and calendars, arranges travel, coordinates meetings and tracks expenses.
• Coordinate communication from executive to staff, customers, vendors, carriers and the public.
• Coordinate company functions, plan and prepare for meetings and offsite events.
• Handle special projects and assist in preparation of documents and meeting materials.
• Other duties as assigned.

Skills

Administrative experience

Microsoft Word

Excel

PowerPoint

Customer service

Organization

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

USI Insurance Services in Indianapolis seeks an Administrative Assistant to provide office support to managers below the executive level, handle calls, visitors, scheduling, travel and document preparation. You will coordinate meetings, manage files and calendars, assist with special projects, and liaise with staff, customers and vendors while maintaining confidentiality.

Candidates should have office experience, proficiency in Word, Excel, and PowerPoint, strong organizational skills and the