Executive Assistant

Kelly Services; Indianapolis (IN); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Holiday pay

Transit benefits

Job summary

Kelly Services is seeking an Executive Assistant to support two Chief Officers at the Indiana Biosciences Research Institute in Indianapolis, IN. The role focuses on calendar management, travel arrangements, and professional communications, enabling executives to work efficiently and stay aligned with organizational goals.

The successful candidate will have 7+ years of relevant experience, strong written and verbal skills, and proficiency with Microsoft 365 and scheduling tools.

Qualifications

• 7+ years of relevant experience, including 3+ years supporting C-suite or senior leadership.
• Proficient with Microsoft 365 and standard scheduling/travel tools.
• Strong written and verbal communication skills.

Responsibilities

• Proactively managing calendars for two Chief Officers, resolving conflicts and prioritizing time effectively.
• Drafting, proofreading, and managing correspondence and communications on behalf of the executives.
• Arranging domestic and international travel and coordinating logistics for meetings, conferences, and site visits.

Skills

Calendar management

Communication skills

Travel coordination

Discretion & professionalism

Multitasking

Education

High school diploma or equivalent

Tools

Microsoft 365

Scheduling tools

Job description

Think the best job opportunities are far away? Think again. Great opportunities are right here in your backyard. Kelly® is looking for an Executive Assistant to work at the Indiana Biosciences Research Institute in Indianapolis, IN. Let us help you grow at work and discover the next step in your career, all while being a vital part of your community.

Salary/Pay Rate/Compensation:

Competitive salary commensurate with experience.

Why you should apply to be an Executive Assistant:

• Join a leading research institute dedicated to advancing life sciences and making a difference in the community.
• Enjoy a dynamic work environment that values discretion, professionalism, and collaboration.
• Benefit from flexible working styles and the opportunity to support high-level executives.
• Engage in meaningful work that supports innovative research initiatives and organizational goals.

What’s a typical day as an Executive Assistant? You’ll be:

• Proactively managing complex, frequently shifting calendars for two Chief Officers, resolving conflicts and prioritizing time effectively.
• Drafting, proofreading, and managing correspondence and communications on behalf of the executives.
• Arranging domestic and international travel, coordinating logistics for meetings, conferences, and site visits.

This job might be an outstanding fit if you:

• Have a high school diploma or equivalent with 7+ years of relevant experience, including 3+ years as an Executive Assistant supporting C-suite or senior leadership.
• Demonstrate the ability to manage multiple, competing priorities across two or more executives simultaneously.
• Possess strong written and verbal communication skills and are proficient with Microsoft 365 and standard scheduling/travel tools.

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Please note: The following benefits reflect Kelly's general offerings. Eligibility may vary by assignment, location, and job type. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.

Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California’s state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

Kelly may use AI-powered tools during the recruitment and hiring process. For full details, including how Kelly uses AI, your rights, and how to request a reasonable accommodation, visit the Recruitment Artificial Intelligence Notice (https://www.kellyservices.com/hubfs/myKelly/Resources/Employment_Policies/Recruitment-Artificial-Intelligence-Notice.pdf?hsLang=en).

Kelly Services is proud to be an Equal Employment Opportunity and Affirmative Action employer. We welcome, value, and embrace diversity at all levels and are committed to building a team that is inclusive of a variety of backgrounds, communities, perspectives, and abilities. At Kelly, we believe that the more inclusive we are, the better services we can provide. Requests for accommodation related to our application process can be directed to Kelly’s Human Resource Knowledge Center. Kelly complies with the requirements of California’s state and local Fair Chance laws. A conviction does not automatically bar individuals from employment.