Administrative Assistant

Kelly Services; Norton Shores (MI); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Transit spending account

Paid sick leave

Holiday pay

Job summary

Kelly Services is hiring a Business Services Filing Support for a long-term opportunity in Norton Shores, MI. This full-time position runs from 8:00 AM to 5:00 PM and involves filing, document requests, and mail duties as part of the Business Services team.

Responsibilities include sorting and filing paperwork, purging old cabinets, processing invoices, updating the Do Not Mail list, handling receptionist tasks, and coordinating supplies. The role requires organization and basic computer skills.

Qualifications

• Must be highly organized and able to work independently.
• Excellent verbal and written communication skills.
• Ability to prioritize workload and meet deadlines in a fast-paced work environment.
• High school diploma is required.
• Computer literacy in Microsoft Office Suite is required.

Responsibilities

• Sort paperwork by category, print labels, file documents.
• Search, scan, and email document requests.
• Purge file cabinets monthly/bi-monthly.
• Process daily outgoing invoices and manage Do Not Mail handling.
• Update Do Not Mail List and manage mail routing.
• Answer calls, screen visitors, and issue visitor badges.
• Check office supplies and report needs.
• Other duties as assigned.

Skills

Highly organized

Verbal communication

Written communication

Prioritization

Independent work

Education

High school diploma

Tools

Microsoft Office

Job description

At Kelly Science, Engineering, Technology & Telecom (SETT), we’re passionate about helping you find a job that works for you. We’re hiring a Business Services Filing Support for long-term opportunity in Norton Shores, MI. With us, it’s all about finding the job that’s just right.

• The scope of this position will encompass the responsibilities of a Full-Time (8AM til 5PM) Kelly Services employee working as Business Services Filing Support.

Responsibilities:

Perform daily Business Services filing support duties including, but not limited to:

• Sort various paperwork by category/numerical order, print labels and file appropriately Search, scan, and email document requests
• Purge file cabinets to accommodate newest number series monthly/bi-monthly
• Process daily outgoing invoices, sort/pull any that should not be mailed Do Not Mail List , envelope/sort by International, Canada, USA, add postage and set out for pickup
• Update Do Not Mail List with all mail returned
• Undeliverable Cover Front Desk lunch daily, answer incoming calls, screen visitors/contractors and assign visitor badges, open/close building if necessary
• Check all office supply areas weekly and email list of required supplies to BSS Manager
• Other duties as assigned

Qualifications –

• Must be highly organized and be able to work independently.
• Must have excellent verbal and written communication skills.
• Must be able to prioritize workload and meet deadlines in a fast-paced work environment.
• High school diploma is required.
• Computer literacy in Microsoft Office Suite is required.

Work Environment

• Modular workspace setting

Safety

• All employees have a duty to care for their safety and for the safety of others whom may be affected by their acts or omissions at work.
• Therefore, it is the duty of every employee to: Respect and apply safety rules and procedures at all times
• Use personal protective equipment PPE and safety devices as required
• Promote industrial hygiene and exercise safety precautions
• Report incidents and damages to management whether injuries are involved or not
• Participate in incident investigation
• Report hazards to management
• Ensure a high standard of housekeeping in the work area
• Be a safety role-model to all employees
• Make suggestions to improve safety at the workplace
• Actively participate in department safety committee, if required

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Please note: The following benefits reflect Kelly's general offerings. Eligibility may vary by assignment, location, and job type. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here (https://www.mykelly.com/help-support-working-with-kelly-us/#Benefits) for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.

Why Kelly

As a worker today, it’s up to you to take charge of your career and look for opportunities to learn, grow, and achieve your potential. Helping you find what’s next is what we’re all about. We know what’s going on in the evolving world of work—just ask the 440,000 people we employ each year. Connecting with us means getting the support, guidance, and opportunities needed to take your career where you may have never imagined.

About Kelly

Work changes everything. And at Kelly, we’re obsessed with where it can take you. To us, it’s about more than simply accepting your next job opportunity. It’s the fuel that powers every next step of your life. It’s the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life—just ask the 300,000 people we employ each year.

Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce.

Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center.

Kelly complies with the requirements of California’s state and local Fair Chance laws.

A conviction does not automatically bar individuals from employment.

Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

Kelly Services is proud to be an Equal Employment Opportunity and affirmative action employer.

We welcome, value, and embrace diversity at all levels and are committed to building a team that is inclusive of a variety of backgrounds, communities, perspectives, and abilities.

At Kelly, we believe that the more inclusive we are, the better services we can provide.

Kelly may use AI-powered tools during the recruitment and hiring process. For full details, including how Kelly uses AI, your rights, and how to request a reasonable accommodation, visit the Recruitment Artificial Intelligence Notice (https://www.kellyservices.com/hubfs/myKelly/Resources/Employment_Policies/Recruitment-Artificial-Intelligence-Notice.pdf?hsLang=en) .