Executive Assistant to C‑Suite Leaders | Travel & Calendars

Kelly Services; Indianapolis (IN); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Holiday pay

Transit benefits

Job summary

Kelly Services is seeking an Executive Assistant to support two Chief Officers at the Indiana Biosciences Research Institute in Indianapolis, IN. The role focuses on calendar management, travel arrangements, and professional communications, enabling executives to work efficiently and stay aligned with organizational goals.

The successful candidate will have 7+ years of relevant experience, strong written and verbal skills, and proficiency with Microsoft 365 and scheduling tools.

Qualifications

• 7+ years of relevant experience, including 3+ years supporting C-suite or senior leadership.
• Proficient with Microsoft 365 and standard scheduling/travel tools.
• Strong written and verbal communication skills.

Responsibilities

• Proactively managing calendars for two Chief Officers, resolving conflicts and prioritizing time effectively.
• Drafting, proofreading, and managing correspondence and communications on behalf of the executives.
• Arranging domestic and international travel and coordinating logistics for meetings, conferences, and site visits.

Skills

Calendar management

Communication skills

Travel coordination

Discretion & professionalism

Multitasking

Education

High school diploma or equivalent

Tools

Microsoft 365

Scheduling tools

Job description

Kelly Services is seeking an Executive Assistant to support two Chief Officers at the Indiana Biosciences Research Institute in Indianapolis, IN. The role focuses on calendar management, travel arrangements, and professional communications, enabling executives to work efficiently and stay aligned with organizational goals.

The successful candidate will have 7+ years of relevant experience, strong written and verbal skills, and proficiency with Microsoft 365 and scheduling tools.