Executive Assistant

PsychPlus; Houston (TX); On-site; USD 40,000 - 60,000; Full time

Job summary

PsychPlus is seeking an organized Executive Assistant to support senior leadership in a fast-paced healthcare environment. You will manage calendars, coordinate meetings and travel, and prepare essential documents with discretion.

The ideal candidate has 2+ years of EA experience, excels in communication and organizational skills, and is proficient in MS Office or Google Workspace. This on-site role is based in Houston, TX, and offers a competitive salary range based on experience.

Qualifications

• 2+ years of experience as an Executive Assistant, Administrative Assistant, Personal Assistant, or similar role.
• Excellent written and verbal communication skills.
• Strong organizational and time-management abilities.
• Proficiency with Microsoft Office and/or Google Workspace.
• Excellent attention to detail and follow-through.
• Ability to handle confidential and sensitive information.
• Ability to work independently and anticipate needs.
• Strong interpersonal and problem-solving skills.
• Professional presence and communication style.
• Must be willing to work on-site in Houston, TX.

Responsibilities

• Manage calendars, schedules, appointments, and meetings.
• Coordinate meetings, agendas, notes, and follow-up action items.
• Manage emails, correspondence, documents, and confidential information.
• Coordinate travel arrangements, accommodations, and itineraries.
• Prepare presentations, reports, spreadsheets, and business documents.
• Coordinate with internal teams, clients, vendors, and business partners.
• Track deadlines, priorities, commitments, and follow-ups.
• Assist with special projects and business initiatives.
• Help organize daily priorities and ensure important tasks are completed on time.
• Handle sensitive information with professionalism and discretion.
• Support additional administrative and coordination needs as required.

Skills

Excellent communication

Organizational skills

Time management

MS Office / Google Workspace

Attention to detail

Handling confidential information

Independent work

Interpersonal skills

Professional presence

Tools

Microsoft Office

Google Workspace

Job description

PsychPlus is seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide administrative and operational support to senior leadership. The ideal candidate will be professional, dependable, discreet, and comfortable managing multiple priorities in a fast-paced healthcare environment.

Key Responsibilities

• Manage calendars, schedules, appointments, and meetings.
• Coordinate meetings, agendas, notes, and follow-up action items.
• Manage emails, correspondence, documents, and confidential information.
• Coordinate travel arrangements, accommodations, and itineraries.
• Prepare presentations, reports, spreadsheets, and business documents.
• Coordinate with internal teams, clients, vendors, and business partners.
• Track deadlines, priorities, commitments, and follow-ups.
• Assist with special projects and business initiatives.
• Help organize daily priorities and ensure important tasks are completed on time.
• Handle sensitive information with professionalism and discretion.
• Support additional administrative and coordination needs as required.

Qualifications

• 2+ years of experience as an Executive Assistant, Administrative Assistant, Personal Assistant, or similar role.
• Excellent written and verbal communication skills.
• Strong organizational and time-management abilities.
• Proficiency with Microsoft Office and/or Google Workspace.
• Excellent attention to detail and follow-through.
• Ability to handle confidential and sensitive information.
• Ability to work independently and anticipate needs.
• Strong interpersonal and problem-solving skills.
• Professional presence and communication style.
• Must be willing to work on-site in Houston, TX.

Ideal Candidate

• Proactive and highly organized.
• Dependable and trustworthy.
• Professional and polished.
• Able to prioritize competing demands and stay ahead of deadlines.
• Comfortable working with senior-level professionals.
• Takes ownership and follows through without requiring constant direction.

Compensation: $40,000–$60,000 annually, based on experience.