Executive Assistant

LHH; Houston (TX); On-site; USD 70,000 - 100,000; Full time

Job summary

LHH in Houston is seeking an experienced Executive Assistant to provide high-level support to a group of attorneys and firm leaders. The role is onsite in downtown Houston with standard hours 8:30 a.m.

to 5:00 p.m., and occasional flexibility for business demands. The ideal candidate will manage calendars and travel, handle confidential information, and support invoicing, billing, and client communications.

Qualifications

• At least 5 years of experience supporting senior executives, attorneys, partners, or other high-level professionals.
• Prior experience within a law firm or professional services environment is strongly preferred.
• Advanced Microsoft Office skills, including Outlook, Word, Excel, and PowerPoint.
• Demonstrated success managing complex scheduling demands and shifting priorities.
• Experience coordinating extensive travel arrangements, including international travel.
• Strong organizational and project management capabilities with exceptional attention to detail.
• Excellent written and verbal communication skills.
• Ability to maintain confidentiality, exercise independent judgment, and remain composed under pressure.
• Proactive approach to problem-solving with the ability to anticipate needs and take initiative.
• Professional demeanor and confidence working with attorneys, executives, clients, and vendors.

Responsibilities

• Provide executive-level administrative support to assigned attorneys and partners.
• Manage busy calendars, coordinate meetings, and oversee scheduling logistics.
• Arrange domestic and international travel, including complex itineraries and related accommodations.
• Process expense reports and assist with reimbursement documentation.
• Support time entry, invoicing, and billing activities while ensuring adherence to client requirements.
• Organize client meetings, firm events, conferences, and business development initiatives.
• Maintain and update client and contact information within the firm's CRM system.
• Create and edit presentations, reports, agendas, correspondence, and other professional documents.
• Collaborate with administrative staff to identify efficiencies and promote best practices.
• Handle highly confidential information with discretion and professionalism.

Skills

Executive support

Calendar management

Travel coordination

Microsoft Office

Attention to detail

Communication skills

Confidentiality

Client service

Law firm experience

Tools

PowerPoint

CRM system

Job description

A prestigious international law firm is seeking an experienced Executive Assistant to provide high-level support to a group of attorneys and firm leaders in its Houston office. This role is ideal for a polished professional who thrives in a fast-paced environment, enjoys managing competing priorities, and takes pride in delivering exceptional client service.

The Executive Assistant will serve as a strategic partner to attorneys, coordinating schedules, travel, client interactions, and administrative operations while ensuring daily activities run smoothly. Success in this role requires strong organizational skills, sound judgment, attention to detail, and the ability to anticipate needs before they arise.

This is a full-time, permanent opportunity based onsite in downtown Houston. Standard office hours are 8:30 a.m. to 5:00 p.m., with occasional flexibility needed to support business demands.

Key Responsibilities

• Provide comprehensive administrative and executive-level support to assigned attorneys and partners.
• Manage busy calendars, coordinate meetings, and oversee scheduling logistics.
• Arrange domestic and international travel, including complex itineraries and related accommodations.
• Process expense reports and assist with reimbursement documentation.
• Support time entry, invoicing, and billing activities while ensuring adherence to client requirements.
• Organize client meetings, firm events, conferences, and business development initiatives.
• Maintain and update client and contact information within the firm's CRM system.
• Create and edit presentations, reports, agendas, correspondence, and other professional documents.
• Collaborate with administrative staff to identify efficiencies and promote best practices.
• Handle highly confidential information with discretion and professionalism.

Qualifications

• At least 5 years of experience supporting senior executives, attorneys, partners, or other high-level professionals.
• Prior experience within a law firm or professional services environment is strongly preferred.
• Advanced Microsoft Office skills, including Outlook, Word, Excel, and PowerPoint.
• Demonstrated success managing complex scheduling demands and shifting priorities.
• Experience coordinating extensive travel arrangements, including international travel.
• Strong organizational and project management capabilities with exceptional attention to detail.
• Excellent written and verbal communication skills.
• Ability to maintain confidentiality, exercise independent judgment, and remain composed under pressure.
• Proactive approach to problem-solving with the ability to anticipate needs and take initiative.
• Professional demeanor and confidence working with attorneys, executives, clients, and vendors.

Why Consider This Opportunity?

• Join a highly respected global law firm.
• Work closely with firm leadership and key stakeholders.
• Collaborative, team-oriented culture with a strong focus on excellence and client service.
• Competitive compensation and long-term career growth potential.