Secretary (OA)

U.S. Department of Veterans Affairs; Temple (TX); On-site; USD 56,000 - 73,000; Full time

Job summary

U.S. Department of Veterans Affairs in Temple, TX seeks an Office Manager to support the Deputy Medical Center Director with high-level administrative functions.

The role requires coordinating calendars, travel, training and records, while supervising clerical staff and maintaining policies. The position is telework eligible and follows a standard weekday schedule, with competitive pay ranging from $55,882 to $72,644 per year.

Qualifications

• Office manager duties supporting Deputy Medical Center Director and senior executive staff.
• Calendar management, travel arrangements and meeting coordination.
• Experience advising clerical staff on administrative policies and procedures.

Responsibilities

• Manages day-to-day administrative activities and facilitates clerical processes.
• Oversees flow of correspondence, mail and e-mail; maintains reference materials.
• Acts as timekeeper and coordinates site visits, agendas and logistics for the Deputy Director.

Job description

• Department: Department of Veterans Affairs

The primary purpose of the position is to serve as the office manager for the Deputy Medical Center Director functioning as the designated principal office clerical or Administrative support position in the office, operating independently of any other such position in the office. The incumbent will perform a variety of duties in support of the Deputy Director (a Senior Executive Service employee).

Key Responsibilities

Major duties include, but are not limited to: Serves and supports the Executive Office secretaries and advises medical center clerical and administrative support staff on administrative policies and procedures. Performs coordinating and supportive responsibilities to ensure effective functioning of clerical processes in the office. Responsible for the management of day-to-day administrative activities.

Manages the flow of all system-wide correspondence, mail, and electronic mail. Assist in the organization of training and learning sessions encompassing all administrative assistants and secretaries. Provides experience advice on correspondence preparation, file maintenance, and other administrative issues within the medical center, VISN, and VACO-established guidelines. Maintains a library of written instructions, reference materials and relevant background material.

Establishes and maintains subject matter files and records for the Executive office. Performs Automated Data Processing Application Coordinator (ADPAC) and related work. Assists with the Talent Management System (TMS) by coordinating assignments for web-based educational courses, and monitors employee training records for compliance. Collaborates with Contracting Office representatives, serves as the designated Fund Control Point of contact.

Serves as the primary timekeeper for the office. Coordinates regular and unscheduled site visits . Controls the scheduling of the Deputy Director's calendar. Sets priorities and schedules appointments and travel arrangements as required. Establishes meeting schedules, develops agendas, compiles data, coordinates participants, and presenters attendance along with logistical requirements. Uses automated systems and various software packages to accomplish work.

Work Schedule: Monday - Friday 8a-430p Position Description/PD#: Secretary (OA) / PD002370 Virtual: This is not a virtual position Relocation/Recruitment Incentives: Not Authorized. Critical Skills Incentive (CSI): Not approved. Permanent Change in Station (PCS): Not Authorized.

Requirements & Education

There is no educational substitution at this grade level.

Which agency is hiring for this position?

This position is with Veterans Health Administration, Department of Veterans Affairs.

What is the salary for this position?

The posted pay range is $55882 – $72644/yr.

Is this position remote or telework eligible?

This position is eligible for telework.

What security clearance is required?

This position requires a Other security clearance.

What is the application deadline?

Applications close on 2026-11-16.

Who is eligible to apply?

This position is open under the 'Fed Transition' hiring path.