Secretary (OA)

U.S. Department of Veterans Affairs; Wichita (KS); On-site; USD 50,000 - 73,000; Full time

Job summary

Robert J Dole VA Medical Center in Wichita, KS, seeks a highly qualified Executive Secretary to support an Executive Leadership Team member. The role requires handling clerical and administrative duties, screening visitors and calls, and directing inquiries to the appropriate offices.

Responsibilities include managing managers' schedules, preparing briefing materials, drafting correspondence, maintaining records, and tracking projects to ensure timely progress.

Qualifications

• No educational substitution at this grade level.
• Education recognized by the U.S. Department of Education for federal employment.
• Foreign education requires a Certificate of Foreign Equivalency with transcript.

Responsibilities

• Screen visitors and calls, identify needs, and direct inquiries.
• Manage managers' schedules, appointments, and meetings; arrange alternate representations.
• Prepare briefing materials and draft correspondence for supervisors.
• Maintain administrative records and track projects to ensure timely progress.
• Draft and review documents for signatures, compliance, grammar, and policy adherence.
• Record meeting minutes and distribute action items; summarize official communications.

Skills

Clerical skills

Administrative support

Calendar management

Communication skills

Screening visitors/calls

Job description

• Department: Department of Veterans Affairs

Robert J Dole VA Medical Center is recruiting for a highly qualified individual to fill the position of Secretary for the a Executive Leadership Team Member

Key Responsibilities

Duties for this position include: Provides clerical and administrative support by screening visitors and calls, identifying their needs, and directing inquiries appropriately. Determines whether matters require a supervisor's attention or referral to the responsible division and provides authorized administrative or technical information. When needed, gather relevant background details before connecting calls to the supervisor.

Manages managers' schedules, appointments, and meeting invitations, arranging alternate representations when appropriate. Reviews documents for signatures, regulatory compliance, grammar, formatting, and policy adherence; returns deficient materials for correction and advises staff on correspondence standards. Gathers and edits management information from VA sources, applying knowledge of its organizational structure.

Reviews correspondence identifies matters requiring supervisory attention or policy decisions and compiles relevant regulations and prior correspondence. Prepares briefing materials for speeches and presentations, alerts supervisors to significant office matters, and screens staff documents for compliance and meeting discussion. Drafts correspondence on supervisors' behalf, including acknowledgments, policy communications, invitation responses, and conference cancellations.

Maintains administrative records and prepares workflow documentation to keep supervisors informed. Records meeting minutes, prepares official communications and summaries, distributes action items, and tracks projects to ensure timely completion and progress updates. Provides clerical and administrative support by screening visitors and calls, identifying their needs, and directing inquiries appropriately.

Determines whether matters require a supervisor's attention or referral to the responsible division and provides authorized administrative or technical information. When needed, gather relevant background details before connecting calls to the supervisor. Manages managers' schedules, appointments, and meeting invitations, arranging alternate representations when appropriate.

Reviews documents for signatures, regulatory compliance, grammar, formatting, and policy adherence; returns deficient materials for correction and advises staff on correspondence standards. Gathers and edits management information from VA sources, applying knowledge of its organizational structure. Reviews correspondence identifies matters requiring supervisory attention or policy decisions and compiles relevant regulations and prior correspondence.

Prepares briefing materials for speeches and presentations, alerts supervisors to significant office matters, and screens staff documents for compliance and meeting discussion. Drafts correspondence on supervisors' behalf, including acknowledgments, policy communications, invitation responses, and conference cancellations. Maintains administrative records and prepares workflow documentation to keep supervisors informed.

Records meeting minutes, prepares official communications and summaries, distributes action items, and tracks projects to ensure timely completion and progress updates. Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level.

Work Schedule: 0800 - 1630 Virtual: This is not a virtual position. Position Description/PD#: Secretary (OA)/PD100310 and PD093340 Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Noy Authorized

Requirements & Education

There is no educational substitution at this grade level. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/.

If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

Which agency is hiring for this position?

This position is with Veterans Health Administration, Department of Veterans Affairs.

What is the salary for this position?

The posted pay range is $50460 - $72644/yr.

What is the application deadline?

Applications close on 2026-11-16.

Who is eligible to apply?

This position is open under the 'Fed Internal Search' hiring path.