Executive Assistant

LHH; Hayward (CA); Hybrid; USD 85,000 - 90,000; Full time

Job summary

A leading recruitment solutions firm is seeking an experienced Executive Assistant to support its CEO in Hayward, California. This hybrid role includes top-tier administrative support, client communication management, and event coordination. The ideal candidate will have over 5 years of experience in a manufacturing environment and excellent organizational skills. The role offers a salary of $85,000-$90,000 plus bonuses.

Qualifications

• At least 5 years of Executive Assistant experience supporting C-suite leaders within a manufacturing environment.
• Proven ability to manage client-facing projects and communications.
• Strong organizational skills and ability to juggle multiple priorities.

Responsibilities

• Provide top-tier administrative support to the CEO, including calendar management and travel coordination.
• Act as a project manager for client communications, helping to stay organized.
• Coordinate complex meetings and events, including agendas and follow-ups.

Skills

Executive Assistant experience

Client communications

Organizational skills

Collaboration

Confident communication

Job description

Overview

This range is provided by LHH. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Recruiting Consultant at LHH | A beautiful working world

LHH Recruitment Solutions is partnering with a leading manufacturing company in the East Bay area to find a seasoned Executive Assistant who thrives in fast-paced, high-impact environments. This is a hybrid role—you’ll be in the office 3 days a week, supporting a dynamic CEO and helping manage key client relationships.

What You’ll Be Doing

• Provide top-tier administrative support to the CEO, including calendar management, travel coordination, and meeting logistics.
• Act as a project manager for client communications—helping the CEO stay organized and responsive to global customer needs.
• Coordinate complex meetings and events (virtual and in-person), including agendas, materials, catering, minutes, and follow-ups.
• Attend leadership and board meetings as needed—capture key takeaways and ensure action items are tracked.
• Prepare expense reports, handle data entry, and support ad hoc reporting needs.
• Serve as a trusted liaison between the C-Suite member and internal/external stakeholders.

What We’re Looking For

• At least 5 years of Executive Assistant experience supporting C-suite leaders within a manufacturing environment.
• Proven ability to manage client-facing projects and communications.
• Strong organizational skills and the ability to juggle multiple priorities.
• Approachable, collaborative, and confident communicator.
• Comfortable working closely with executive leadership and navigating high-stakes situations.

Why You’ll Love This Role

• Hybrid flexibility (3 days in-office).
• High visibility across the organization and with external clients.
• Opportunity to support strategic initiatives and global communications.
• A role where your organizational and relationship-building skills truly shine.
• $85,000-$90,000 salary + bonus opportunities

Job Details

• Seniority level: Associate
• Employment type: Full-time
• Job function: Administrative and Project Management
• Industries: Manufacturing