Executive Assistant

LHH

Sandy Springs (GA)

On-site

USD 60,000 - 75,000

Full time

14 days+

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Job summary

A leading company is seeking a professional Executive Assistant to provide high-level administrative support to the CEO and executive leadership team. This role requires strong event planning skills and the ability to manage multiple priorities in a fast-paced environment. The Executive Assistant will coordinate executive outreach, manage special projects, and organize company-wide events, ensuring a high level of professionalism in all interactions.

Qualifications

5+ years of experience supporting C-Level executives.
3 years creating communication and presentations.
2+ years of event coordination experience.

Responsibilities

Manage scheduling and calendars for the CEO and executive team.
Plan and execute company-wide events.
Provide professional interface to the board and external partners.

Skills

Project Management

Organizational Skills

Communication

Professionalism

Job description

This range is provided by LHH. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Talent Attraction Specialist, Hiring for HR, Office Admin, Procurement & Supply Chain @ LHH

LHH is seeking a professional Executive Assistant that will provide high-level administrative, communications support to the CEO, the executive leadership team, and have strong event planning experience. The Executive Assistant will interface both internal and external parties with a high level of professionalism and in a manner that reflects positively on the organization. They serve as a liaison to senior teams; organize, coordinate executive outreach, internal communication efforts, manage special projects, and coordinate company wide events. This role is contract to hire and will require the candidate to go on-site in the Sandy Springs area.

Key Responsibilities:

Manage scheduling, calendars and meetings for the CEO and the executive team as requested. Organize complex calendars and schedules resolving any scheduling issues.
Plan, coordinate, and execute company-wide events including leadership offsites, team-building activities, holiday celebrations, and quarterly town halls.
Manage all event logistics such as venue selection, catering, travel arrangements, audiovisual setup, and vendor coordination.
Serve as the primary point of contact for internal and external stakeholders during event planning and execution phases.
Negotiate contracts with venues and service providers to ensure cost-effective and high-quality event delivery.
Maintain a calendar of events and proactively manage deadlines and deliverables.
Manage a regular internal communications rhythm for the business, including scheduling town hall meetings, business updates, and distributing other internal messages.
Provide professional interface to the board of directors and other external partners.
Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents in support of objectives for the organization.
Assist in preparing and managing presentations and decks for the CEO and the Executive Leadership Team.
Provide overall office management to the Atlanta team including logistics with building management, mail, supplies and other support as required
Draft and prepare correspondence for internal announcements, board meetings, and organizations that the executive is involved with
Be responsive to emails/texts/phone calls, with contact outside normal business hours.
Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff.
Arrange travel and accommodations for executives. Prepare expense reports.
Conserve the Executive's time by reading, researching, collecting and analyzing information as needed, in advance.

Skills and Qualifications:

5+ years of related experience required in working in an executive assistant role supporting C-Level executives.
3 years of experience creating communication and presentations for organization wide distribution.
2+ years of event coordination experience.
Proven experience in executive support and event coordination.
Strong project management and organizational skills with keen attention to detail.
Impeccable professionalism; strong written and verbal communication skills.
Ability to manage multiple priorities and operate in a fast-paced environment with people working in multiple locations.

Seniority level