Executive Assistant

cottinghambutlerinsuranceservicesinc; Dubuque (IA); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401(k) with company match

Paid PTO/ Holidays

Disability Insurance

Maternity/ Parental Leave

Parking

Life Insurance

Job summary

Cottingham & Butler is seeking an office administrator to support front desk operations in Dubuque, IA. You will greet visitors, manage communications, and help create a welcoming office experience.

Join a team that values clear communication, professional appearance, and the ability to coordinate calendars, documents, travels, and daily tasks with meticulous attention to detail. The ideal candidate has 1-2 years of office experience, proficiency in Microsoft Office, and strong written and

Qualifications

• Proficiency in Microsoft Office Suite.
• Excellent written and verbal communication skills.
• Professional appearance and demeanor.
• 1-2 years office experience preferred but not required.

Responsibilities

• Support front desk operations by greeting visitors, managing incoming communication, and creating a welcoming office experience.
• Serve as a professional, friendly point of contact for both internal team members and external partners.
• Perform administrative and clerical tasks, including document preparation, correspondence, and task tracking.
• Assist executives in prioritizing daily responsibilities and anticipating needs proactively.
• Manage executive calendars, appointments, meetings, and day‑to‑day scheduling with strong attention to detail.
• Coordinate travel arrangements, itineraries, and logistics for executive meetings and events.

Skills

MS Office

Written & Verbal Skills

Professional Appearance

Office Experience

Job description

Key Responsibilities

Support front desk operations by greeting visitors, managing incoming communication, and creating a welcoming office experience.

Serve as a professional, friendly point of contact for both internal team members and external partners.

Perform administrative and clerical tasks, including document preparation, correspondence, and task tracking.

In addition...

Assist executives in prioritizing daily responsibilities and anticipating needs proactively.

Manage executive calendars, appointments, meetings, and day‑to‑day scheduling with strong attention to detail.

Coordinate travel arrangements, itineraries, and logistics for executive meetings and events.

What We're Looking For

• Proficiency in Microsoft Office Suite.
• Excellent written and verbal communication skills.
• Professional appearance and demeanor.
• 1-2 years office experience preferred but not required.
• The standard schedule is in office, Monday through Friday, 8-5pm.

Benefits:

• Most Benefits start Day 1
• Medical, Dental, Vision Insurance
• Flex Spending or HSA
• 401(k) with company match
• Profit-Sharing/ Defined Contribution (1-year waiting period)
• PTO/ Paid Holidays
• Company-paid ST and LT Disability
• Maternity Leave/ Parental Leave
• Subsidized Parking
• Company-paid Term Life/Accidental Death Insurance

About Cottingham & Butler:

At Cottingham & Butler, we sell a promise to help our clients through life's toughest moments. To deliver on that promise, we aim to hire, train, and grow the best professionals in the industry. We look for people with an insatiable desire to succeed, are committed to growing, and thrive on challenges. Our culture is guided by the theme of "better every day" constantly pushing ourselves to be better than yesterday - that's who we are and what we believe in.

As an organization, we are tremendously optimistic about the future and have incredibly high expectations for our people and our performance. Our ability to grow as a company, fuels investments in new resources to better serve our clients and provide the amazing career opportunities our employees want and deserve. This is why we are a growth company and why we are committed to being better every day.