Executive Assistant

Confidential; Beverly Hills (CA); On-site; USD 70,000 - 100,000; Full time

Job summary

Confidential in Beverly Hills seeks an proactive Executive Assistant to support senior professionals in a fast-paced, high-touch environment.

You will manage calendars, coordinate meetings, arrange travel and prepare expense reports, while maintaining discretion and delivering exceptional client service. Onsite 5 days a week with overtime flexibility and backup support for the admin team.

Qualifications

• 5+ years of experience in administrative or executive support.
• Strong proficiency with Microsoft Office applications (Outlook, Word, Excel, PowerPoint).
• Excellent organizational, communication and time-management skills.
• Ability to handle confidential information with discretion.

Responsibilities

• Manage complex calendars for senior professionals and coordinate internal/external meetings.
• Arrange conference rooms and catering, distribute meeting materials, and anticipate scheduling needs.
• Oversee domestic and international travel arrangements and prepare expense reports (Concur).
• Screen calls, maintain confidential documents, and support special projects and events.
• Provide backup coverage for other administrative staff and manage competing priorities.

Skills

Calendar management

Complex scheduling

Discretion

Time management

Client service

Communication

Tools

Outlook

Word

Excel

PowerPoint

Job description

A prestigious investment firm in the Beverly Hills area is seeking a highly proactive and detail-oriented Executive Assistant to support senior professionals at their firm. This role is ideal for an experienced administrative professional who thrives in a fast-paced, high-touch environment and understands the importance of discretion, responsiveness, and exceptional client service. This person will manage complex calendars, coordinate internal and external meetings, arrange conference rooms and catering, distribute meeting materials, and proactively anticipate scheduling needs to ensure executives remain organized and on track throughout the day.

This role will also oversee all aspects of domestic and international business travel, including air, ground transportation, and hotel reservations, as well as preparing expense reports through Concur, answering and screening calls, maintaining confidential documents and records, conducting research, and supporting special projects and events. The position will also provide backup coverage for other administrative professionals, requiring flexibility, teamwork, and the ability to seamlessly manage competing priorities across the broader administrative team.

The ideal candidate will have 5+ years of experience in an administrative or executive support role, preferably within financial services or another professional services environment. Strong proficiency with Microsoft Office, particularly Outlook, Word, Excel, and PowerPoint, is required, along with excellent organizational, communication, and time-management skills. The successful candidate will demonstrate sound judgment, meticulous attention to detail, professionalism, and the ability to handle highly confidential information with discretion.

This role is onsite 5 days a week and requires flexibility for overtime.