Executive Assistant

Horizon Atlantic; Dallas (TX); On-site; USD 35,000 - 49,000; Full time

Benefits offered by this job

Health insurance

Retirement plan

Tuition reimbursement

Training programs

Job summary

Horizon Atlantic seeks an Executive Assistant for its Dallas, TX office. This full-time role supports operations with a focus on calendar management, travel planning, and meeting coordination.

A bachelor’s degree and 2–4 years in an EA role are preferred; MS Office proficiency is expected. The position offers salary range and comprehensive benefits, plus opportunities for professional development and tuition reimbursement.

Qualifications

• Bachelor's degree in business administration, office management, or related field.
• 2–4 years of experience in an executive assistant role, preferably in finance or insurance.
• Strong organizational and time-management skills with ability to prioritize tasks.
• Excellent communication and interpersonal skills with stakeholders.
• Proficient in Microsoft Office, Outlook, and Excel; maintain confidentiality.

Responsibilities

• Manage daily operations of the executive office, including scheduling, travel arrangements, and meeting logistics.
• Assist executives with preparing and presenting materials for meetings, conferences, and client interactions.
• Maintain and update executive calendars; ensure appointments are recorded and communicated.
• Handle incoming and outgoing communications with high confidentiality.
• Coordinate with departments to ensure seamless project execution.
• Prepare and distribute executive reports with accurate information.

Skills

Executive support

Organizational skills

Communication

Time management

Education

Bachelor's degree in Business Administration or related field

Tools

Microsoft Office Suite (Outlook, Excel)

Job description

Horizon Atlantic seeks an Executive Assistant for its Dallas, TX office. This full-time role involves handling a variety of tasks to support the company's operations. The position offers a salary range of $35,000 to $49,334 and is open until November 23, 2026.

In this role, you will manage executive schedules, coordinate meetings, and handle communications. You will also assist with document preparation, travel arrangements, and event planning. Your duties will require strong organizational and communication skills to ensure smooth operations.

You will work in a dynamic team environment within the Horizon Atlantic office in Dallas, TX. The role demands a fast-paced, detail-oriented approach to multitasking and problem-solving. Collaboration with executives and other departments is essential for success.

The salary for this position ranges from $35,000 to $49,334 per year, providing a stable financial foundation for the role. Benefits include comprehensive health insurance that covers medical, dental, and vision care, ensuring the well-being of the employee and their family. Additionally, the company offers a retirement plan with employer matching contributions, helping employees save for their future. Professional development opportunities are also available, including tuition reimbursement for further education and access to training programs to enhance skills. The role offers a competitive package to attract top talent, combining financial compensation with valuable benefits that support both personal and professional growth.

Applicants should possess a bachelor's degree in business administration or a related field, demonstrating a solid foundation in business principles and practices. Experience in administrative support or executive assistance is highly desirable, as it indicates a proven ability to manage the day-to-day operations of an office or executive's schedule. Strong organizational skills are essential, as the role requires the ability to prioritize tasks, manage multiple projects, and meet deadlines. Effective communication skills are crucial, as the position involves interacting with a variety of stakeholders, including executives, clients, and colleagues. Multitasking skills are also vital, as the role often requires handling multiple tasks simultaneously, such as coordinating meetings, managing correspondence, and assisting with various projects. These skills, combined with a bachelor's degree, make the applicant well-suited for the role.

What You Will Do:

• Manage the daily operations of the executive office, including scheduling, travel arrangements, and meeting logistics.
• Assist executives with preparing and presenting materials for meetings, conferences, and client interactions.
• Maintain and update executive calendars, ensuring all appointments are accurately recorded and communicated.
• Handle incoming and outgoing communications, including emails, calls, and mail, with a high degree of confidentiality.
• Coordinate with various departments to ensure seamless execution of projects and initiatives.
• Prepare and distribute executive reports, ensuring all information is accurate and up-to-date.

What You Bring:

• A bachelor's degree in Business Administration, Office Management, or a related field.
• 2-4 years of experience in an executive assistant role, preferably in the finance or insurance industry.
• Excellent organizational and time-management skills, with the ability to prioritize tasks effectively.
• Strong communication and interpersonal skills, with the ability to build rapport with executives and other stakeholders.
• Proficiency in Microsoft Office Suite, particularly Outlook and Excel.
• Attention to detail and a commitment to maintaining a high level of confidentiality.