Executive Assistant

Boutique Recruiting; Corte Madera (CA); On-site; USD 120,000 - 150,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k) retirement plan

Two weeks PTO during first year

Leadership Incentive Program with a 1x

Wellness days

Paid holidays

Associate discounts

Job summary

Boutique Recruiting is seeking an experienced Executive Assistant in Corte Madera, CA to support a Co-President and Co-Chief Creative and Merchandising Officer. You will manage complex calendars, coordinate travel, prepare reports, handle confidential information, and contribute to special projects in a fast-paced environment.

The ideal candidate has 5+ years of EA experience, a Bachelor’s degree, superb organizational skills, and comfort with AI tools and Microsoft Office.

Qualifications

• 5+ years of professional Executive Assistant experience supporting senior-level leadership.
• Bachelor's degree required.
• Exceptional organizational skills, attention to detail, and ability to manage competing priorities.
• Strong proficiency with Apple products, Microsoft Word, Outlook, and emerging AI technologies.
• Demonstrated ability to anticipate needs, exercise sound judgment, and work independently.
• Excellent communication skills and the ability to handle highly confidential information with discretion.
• Flexible, resourceful, and comfortable adapting quickly in a dynamic, high-energy environment.

Responsibilities

• Manage complex calendars, meetings, personal appointments, and changing daily priorities.
• Coordinate domestic travel, transportation, dining arrangements, and last-minute itinerary changes.
• Oversee personal errands and requests, including medical appointments, vehicle maintenance, and other day-to-day needs.
• Process expense reports, approve invoices, and assist with confidential financial and administrative projects.
• Support leadership initiatives through research, data organization, reporting, and AI-generated summaries.
• Coordinate departmental schedules, PTO tracking, team meetings, and special projects.
• Anticipate needs, troubleshoot challenges, and ensure all technology, materials, and arrangements are prepared in advance.

Skills

Executive support

Calendar management

Travel coordination

Data organization

AI technologies

Education

Bachelor's degree

Tools

Microsoft Word

Outlook

Job description

Position Title: Executive Assistant

Salary Range: $120,000-$150,000/ Year DOE + Bonus

About

Join one of the most recognized names in luxury home furnishings, as an Executive Assistant supporting a Co-President and Co-Chief Creative and Merchandising Officer. This is an exciting opportunity for a highly organized, resourceful professional who thrives in a fast-paced environment where no two days look the same. You'll serve as a trusted right hand, managing a dynamic schedule, coordinating personal and professional priorities, arranging travel, overseeing appointments and errands, and ensuring every detail is handled before it's needed. Beyond traditional administrative support, you'll contribute to special projects, expense management, team coordination, and leadership initiatives. The ideal candidate is a proactive, adaptable, and tech-savvy professional who enjoys thinking ahead, solving problems independently, and making a meaningful impact behind the scenes!

Responsibilities:

• Manage complex calendars, meetings, personal appointments, and changing daily priorities
• Coordinate domestic travel, transportation, dining arrangements, and last-minute itinerary changes
• Oversee personal errands and requests, including medical appointments, vehicle maintenance, and other day-to-day needs
• Process expense reports, approve invoices, and assist with confidential financial and administrative projects
• Support leadership initiatives through research, data organization, reporting, and AI-generated summaries
• Coordinate departmental schedules, PTO tracking, team meetings, and special projects
• Anticipate needs, troubleshoot challenges, and ensure all technology, materials, and arrangements are prepared in advance

Requirements:

• 5+ years of professional Executive Assistant experience supporting senior-level leadership
• Bachelor's degree required
• Exceptional organizational skills, attention to detail, and ability to manage competing priorities
• Strong proficiency with Apple products, Microsoft Word, Outlook, and emerging AI technologies
• Demonstrated ability to anticipate needs, exercise sound judgment, and work independently
• Excellent communication skills and the ability to handle highly confidential information with discretion
• Flexible, resourceful, and comfortable adapting quickly in a dynamic, high-energy environment

Benefits:

• Medical, dental, and vision insurance through Anthem Blue Shield and Kaiser
• 401(k) retirement plan
• Two weeks of PTO during the first year, increasing with tenure
• Eligibility for a Leadership Incentive Program with a target annual bonus
• Five annual wellness days, six paid holidays, one personal day, and one floating holiday
• Associate discounts at retail locations and restaurants

If you're a forward-thinking Executive Assistant who thrives on staying one step ahead, enjoys making things happen, and takes pride in delivering exceptional support, we'd love to hear from you.