Executive Assistant

EverStaff; Columbus (IN); Presencial; USD 68.000 - 83.000; Jornada completa

Descripción de la vacante

EverStaff, LLC in Columbus, Indiana seeks an organized Human Resources / Executive Assistant to support the President & CEO while coordinating payroll, benefits, recruiting, and employee relations in a fast-paced manufacturing environment.

The role combines administrative excellence with HR duties; candidates should have 3–5 years in HR or executive support, strong written and verbal communication, and proficiency with MS Office and HRIS systems. This on-site role offers a competitive salary.

Formación

• 3–5 years of experience in human resources, executive assistance, or related roles.
• Working knowledge of payroll, benefits, recruiting, employee relations, and HR policies.
• Experience supporting senior-level executives preferred.
• Excellent written and verbal communication skills.
• Ability to work independently with minimal supervision.

Responsabilidades

• Provide executive-level administrative support to the President & CEO, including calendar management, scheduling, and meeting coordination.
• Coordinate payroll changes and benefits administration.
• Manage HR processes incl. recruiting, onboarding, offboarding.
• Coordinate HR compliance and employee relations.
• Lead recruitment efforts for professional positions.
• Maintain HR records and confidentiality.
• Support daily communication between the CEO and leadership team.

Conocimientos

Organizational skills

Time management

Multitasking

Communication

MS Office

HRIS

Bilingual English/Spanish

Herramientas

Microsoft Office Suite

HRIS systems

Payroll software

Descripción del empleo

We are seeking an organized and proactive Human Resources / Executive Assistant for our client in Columbus, Indiana. In this role, you will provide executive-level administrative support to the President & CEO while managing key human resources functions, including payroll coordination, benefits administration, recruiting, and employee relations. The ideal candidate is detail-oriented, professional, and comfortable managing multiple priorities in a fast-paced manufacturing environment.

Full-Time Opportunity Salary: $75,000

Responsibilities

• Provide executive-level administrative support to the President & CEO, including calendar management, scheduling, and meeting coordination.
• Prepare presentations, reports, correspondence, and other executive materials.
• Coordinate internal and external meetings, including agendas, logistics, and follow-up.
• Track important projects, deadlines, and leadership action items to ensure timely completion.
• Serve as the primary contact with the company's PEO for HR administration, payroll, benefits, and compliance.
• Coordinate payroll changes and review employee information for accuracy.
• Manage employee benefits administration, open enrollment, and employee inquiries.
• Assist with FMLA, employee leave requests, and HR policy administration.
• Support recruiting, interviewing hiring, onboarding, and offboarding processes.
• Lead recruitment efforts for professional and management-level positions.
• Provide guidance and support to the hourly recruiter.
• Maintain employee records, personnel files, and HR documentation.
• Assist leadership with employee relations and day-to-day HR matters.
• Coordinate employee engagement, recognition, and company culture initiatives.
• Support communication between the CEO, leadership team, and employees.
• Handle confidential employee and business information with professionalism and discretion.

Qualifications

• 3–5 years of experience in human resources, executive assistance, office administration, or a related role.
• Working knowledge of payroll, benefits administration, recruiting, employee relations, and HR policies.
• Previous experience supporting senior-level executives preferred.
• Strong organizational, time-management, and multitasking skills.
• Excellent written and verbal communication skills.
• Ability to prioritize responsibilities and work independently with minimal supervision.
• Stong attention to detail, problem-solving skills, and follow-through.
• High level of professionalism, confidentiality, and sound judgment.
• Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
• Experience with HRIS systems preferred.
• Previous experience in a manufacturing environment is a plus.
• Bilingual English/Spanish is a plus.

All qualified applicants will receive consideration for employment without regard to race, color, religion, ethnicity, national origin, sex, gender identity, sexual orientation, disability status, protected veteran status or any other protected status under the law.

EverStaff is an equal opportunity employer (M/F/D/V/SO/GI).