Executive Assistant Office Manager

RC Talent; Columbus (OH); Hybrid; USD 45,000 - 65,000; Full time

Benefits offered by this job

Flexible schedule

Job summary

RC Talent in Columbus, OH is seeking an Executive Assistant/Office Manager to own the CEO’s calendar, manage daily office operations, and handle bookkeeping tasks using QuickBooks Online. The role supports vendor management, travel coordination, and financial reporting in a small, entrepreneurial setting.

You will thrive if you are detail-oriented, proactive, and capable of balancing administrative, operational, and financial responsibilities while maintaining confidentiality.

Qualifications

• Previous experience supporting business operations in an EA/Office Manager role.
• Hands-on bookkeeping experience using QuickBooks Online, including invoicing and reconciliations.
• Strong organizational and time management skills with the ability to prioritize competing responsibilities.
• Experience managing executive calendars, coordinating meetings, scheduling travel, and handling professional correspondence.

Responsibilities

• Manage the CEO’s calendar, schedule meetings, coordinate travel arrangements, and oversee daily executive communications.
• Anticipate organizational needs and manage competing priorities.
• Coordinate conference and trade show logistics including travel, agendas, and materials.
• Oversee daily office operations including inventory, supplies, shipments, and a welcoming environment.
• Coordinate events, onboarding, expense reimbursements, and other administrative needs.
• Maintain financial records and support bookkeeping and vendor management.

Skills

Bookkeeping

Calendar management

Office administration

Communication

MS Office

Vendor management

Time management

Tools

QuickBooks Online

Microsoft Office

Job description

Location: Columbus, OH / Preferably on-site with hybrid flexibility

Schedule: Mon-Fri, 9a - 5p with flexibility

Travel: Little to no travel required

A fast-paced, culture-oriented laboratory product and services company in Columbus is hiring an Executive Assistant/Office Manager. This role will be pivotal in keeping the business organized, efficient, and moving forward. As you step into this high-impact role, you will have direct ownership of the CEO’s calendar, office management, and company bookkeeping.

As Executive Assistant/Office Manager, you will utilize your organization and administration skills to manage daily office operations, coordinate travel arrangements, confirm business meetings, manage executive calendar and communications, support vendor management, and conduct financial reporting. This role will require you to anticipate managerial and organizational needs, manage competing priorities, and own outstanding tasks.

You’ll be joining a team of personable, people-oriented, scientists and engineers that are client-oriented and invest their time and resources into advancing the safety of scientific research. If you are naturally detail-oriented, enjoy creating structure from moving pieces, and thrive in an entrepreneurial environment where your contributions have visible influence and impact, we would love to speak with you!

This position will give you the opportunity to:

• Manage the CEO’s calendar, schedule meetings, coordinate travel arrangements, and oversee daily executive communications.
• Anticipate organizational needs, proactively manage competing priorities, and follow up on outstanding tasks and deadlines.
• Coordinate conference and trade show logistics, including travel, meeting agendas, event materials, and scheduling.
• Oversee daily office operations, including inventory, supplies, incoming and outgoing shipments, and maintaining a welcoming office environment.
• Coordinate company events, employee onboarding, expense reimbursements, and general administrative needs.
• Manage vendor relationships, procurement documentation, account setup, and purchasing activities.
• Maintain accurate company records, project documentation, and customer information within internal systems.
• Perform daily bookkeeping activities in QuickBooks Online, including accounts payable, receivable, customer invoicing, and transaction categorization.
• Reconcile bank and credit card accounts, maintain financial records, and support sales tax documentation and compliance.
• Prepare financial reports and coordinate monthly bookkeeping reviews with external accounting advisors.
• Identify opportunities to improve internal processes, streamline administrative workflows, and support the company’s continued growth.

Qualifications & Requirements

• Previous experience as an Executive Assistant, Office Manager, Administrative Manager, Bookkeeper, or similar role supporting business operations.
• Hands-on bookkeeping experience using QuickBooks Online, including invoicing, accounts payable and receivable, transaction categorization, and reconciliations.
• Strong organizational and time management skills with the ability to prioritize competing responsibilities and manage multiple ongoing tasks.
• Experience managing executive calendars, coordinating meetings, scheduling travel, and handling professional correspondence.
• Proficiency with Microsoft Office and general business management software.
• Strong written and verbal communication skills with the ability to interact professionally with executives, employees, customers, and vendors.
• High attention to detail and accuracy when managing financial records, documentation, scheduling, and administrative responsibilities.
• Ability to work independently, anticipate needs, and follow through on responsibilities without constant direction.
• Sound judgment and discretion when handling confidential financial, employee, and business information.
• Comfortable operating in a small, entrepreneurial environment where responsibilities, systems, and processes continue to evolve.

What Naturally Makes You a Good Fit:

• You are a genuine person who cares about the culture and the people you work with.
• You naturally bring organization and structure to environments with a lot of moving pieces.
• You enjoy taking responsibilities off someone else's plate and making their day easier.
• You are proactive and recognize what needs to be done without waiting for someone to ask.
• You take ownership of your responsibilities and follow through on the details.
• You enjoy variety in your work and are comfortable switching between administrative, operational, and financial responsibilities.
• You are process-oriented and enjoy identifying better, more efficient ways of doing things.
• You are comfortable asking questions, learning new systems, and figuring things out as you go.
• You take pride in being dependable, trustworthy, and someone your team can count on.
• You enjoy working closely with business owners and contributing to the growth of a company.
• You value working with personable, motivated people who genuinely enjoy what they do.

Position Keywords

Executive Assistant, Office Manager, Executive Administrative Assistant, Administrative Manager, Office Administrator, Executive Support, Business Operations, Administrative Operations, Bookkeeper, QuickBooks Online, Accounts Payable, Accounts Receivable, Financial Reporting, Account Reconciliation, Calendar Management, Travel Manager, Vendor Management, Procurement, Small Business Administration, Office Coordination, Operations Coordinator, Business Administration