Executive Assistant to Leadership: Scheduling & Travel Lead

GetJobSmart; Colorado Springs (CO); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Health insurance

Robust retirement plan with employer 4

Tuition reimbursement

Job summary

Redwood National Solutions in Colorado Springs, CO is seeking an Executive Assistant to support the executive leadership team in a dynamic environment. The role includes managing schedules, coordinating meetings, preparing reports, and travel arrangements, with a focus on administrative excellence.

The ideal candidate will have a Bachelor's degree, at least 3 years of experience in an executive/administrative role, and strong organizational and communication skills.

Qualifications

• Bachelor's degree in Business Administration, Office Management, or related field.
• Minimum of 3 years of experience in an executive assistant or administrative role.
• Proven ability to manage multiple tasks and priorities in a fast-paced environment.

Responsibilities

• Manage executive calendars and schedules, including travel arrangements.
• Coordinate and attend meetings, both in-person and virtual, ensuring accurate minutes are taken.
• Assist with the preparation of meeting materials, including agendas, presentations, and follow-up actions.
• Handle incoming and outgoing correspondence, including emails, calls, and mail.
• Maintain and update executive files, ensuring all documents are organized and easily accessible.
• Maintain confidentiality and discretion in all dealings.
• Provide administrative support to executives, including preparing reports, tracking expenses, and managing office supplies.
• Assist with event planning and coordination, including invitations, RSVPs, and logistics.

Skills

Time management

Communication

Prioritization

Interpersonal skills

Education

Bachelor's degree

Tools

Microsoft Office

Outlook

Excel

PowerPoint

Job description

Redwood National Solutions in Colorado Springs, CO is seeking an Executive Assistant to support the executive leadership team in a dynamic environment. The role includes managing schedules, coordinating meetings, preparing reports, and travel arrangements, with a focus on administrative excellence.

The ideal candidate will have a Bachelor's degree, at least 3 years of experience in an executive/administrative role, and strong organizational and communication skills.