Executive Assistant

Ascension; Carmel (IN); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Health coverage

403(b) match

Paid time off and holidays

Tuition reimbursement

Employee Assistance Program

Parental leave

Adoption assistance

Job summary

Ascension in Carmel, IN is seeking an Executive Assistant to support C-level leadership in a full-time daytime schedule. You will manage calendars, coordinate meetings and travel, prepare communications, and maintain confidential documents with strong organizational skills.

The role emphasizes professional discretion, proactive communication, and the ability to handle high-volume tasks while ensuring timely, accurate reporting and coordination with senior leaders.

Qualifications

• High School diploma equivalency or 1 year of applicable cumulative job specific experience required.
• Note: Required professional licensure/certification can be used in lieu of education or experience, if applicable.

Responsibilities

• Provide assistance to the President, Chief Medical Officer, Chief Nursing Officer, and the Chief Operating Officer.
• Prepare or coordinate the preparation of correspondence, forms, reports, presentation materials and other written communications as required.
• Schedule and coordinate meetings, conferences, special events, appointments and travel arrangements.
• Prepare, process and edit financial or operational information, data and documents, including materials necessary for meetings, special projects and reports.
• Attend meetings, keep records of all proceedings and act as custodian for all related documentation.
• Prepare and distribute subsequent correspondence as needed, and follow up on action items to ensure completion.
• Prioritize, receive, and screen visitors and telephone calls. Maintain assigned calendar(s).

Skills

Executive support

Calendar management

Travel arrangements

Meeting coordination

Document prep

Communication

Organizational skills

Education

High school diploma equivalency

Job-specific experience

Licensure/certification acceptable in lieu of education/experience

Job description

Your future role at a glance

Location: Carmel, IN

Facility: Ascension St. Vincent Carmel

Department/Specialty: Administration

Schedule: Full time days | Monday through Friday | 8am to 5:00pm

How you’ll make an impact in this role

• Provide assistance to the President, Chief Medical Officer, Chief Nursing Officer, and the Chief Operating Officer.
• Prepare or coordinate the preparation of correspondence, forms, reports, presentation materials and other written communications as required.
• Schedule and coordinate meetings, conferences, special events, appointments and travel arrangements.
• Prepare, process and edit financial or operational information, data and documents, including materials necessary for meetings, special projects and reports.
• Attend meetings, keep records of all proceedings and act as custodian for all related documentation.
• Prepare and distribute subsequent correspondence as needed, and follow up on action items to ensure completion.
• Prioritize, receive, and screen visitors and telephone calls. Maintain assigned calendar(s).

Education

What minimum requirements you’ll need

• High School diploma equivalency OR 1 year of applicable cumulative job specific experience required.
  • Note: Required professional licensure/certification can be used in lieu of education or experience, if applicable.

Additional Preferences

• Prefer a Bachelor's degree.
• Prefer at least 3+ yrs experience as an executive assistant to C-level leadership.
• Must have unwavering organizational skills

Benefits that help you thrive

• Comprehensive health coverage: medical, dental, vision, prescription coverage and HSA/FSA options
• Financial security & retirement: employer-matched 403(b), planning and hardship resources, disability and life insurance
• Time to recharge: pro-rated paid time off (PTO) and holidays
• Career growth: Ascension-paid tuition (Vocare), reimbursement, ongoing professional development and online learning
• Emotional well-being: Employee Assistance Program, counseling and peer support, spiritual care and stress management resources
• Family support: parental leave, adoption assistance and family benefits
• Other benefits: optional legal and pet insurance, transportation savings and more

Life at Ascension: Where purpose meets opportunity

Ascension is a leading nonprofit Catholic health system with a culture and associate experience grounded in service, growth, care and connection. We empower our 99,000+ associates to bring their skills and expertise every day to reimagining healthcare, together. Recognized as one of the Best 150+ Places to Work in Healthcare and a Military-Friendly Gold Employer, you'll find an inclusive and supportive environment where your contributions truly matter.

Equal employment opportunity employer

Ascension provides Equal Employment Opportunities (EEO) to all associates and applicants for employment without regard to race, color, religion, sex/gender, sexual orientation, gender identity or expression, pregnancy, childbirth, and related medical conditions, lactation, breastfeeding, national origin, citizenship, age, disability, genetic information, veteran status, marital status, all as defined by applicable law, and any other legally protected status or characteristic in accordance with applicable federal, state and local laws. For further information, view the EEO Know Your Rights (English) poster or EEO Know Your Rights (Spanish) poster.