Executive Assistant

Performance Contracting, Inc. (PCI); Carmel (IN); On-site; USD 66,000 - 88,000; Full time

Benefits offered by this job

Competitive pay

Bonus plan

ESOP (Employee Stock Ownership)

401(k)

Medical, prescription, dental, vision

Life insurance

EAP

PTO and holidays

Job summary

Performance Contracting Group seeks an Executive Assistant to empower leaders by managing calendars, travel, meetings, and materials with discreet, digital-savvy support. You’ll coordinate logistics, handle expenses, and leverage AI tools to streamline executive workflows, while safeguarding confidential information and maintaining a proactive, professional presence.

This role offers a comprehensive benefits package and the chance to contribute to a dynamic, employee-owned organization committed

Qualifications

• Experience providing executive-level support.
• Proficiency with Microsoft 365 and AI/digital tools.
• Ability to manage changing priorities while maintaining confidentiality.
• Valid driver's license and MVR requirements.
• Willingness to work outside normal hours for travel/meetings.

Responsibilities

• Manage calendars and priorities with understanding of what matters most.
• Plan travel from start to finish with recommendations and changes.
• Coordinate meetings, visits, and events with attention to experience and details.
• Track follow-ups, deadlines, and next steps to prevent bottlenecks.
• Prepare leaders with materials and light presentation support.
• Manage expenses and administrative work accurately and efficiently.
• Use AI to improve research, planning, and routine work.
• Serve as trusted partner with discretion on sensitive information.

Skills

Administrative support

Calendar management

Travel planning

Communication

Discretion

Tools

Microsoft 365

AI tools

Automation tools

Job description

Company Overview

Performance Contracting Group is a national employee-owned specialty contractor that offers quality services and products to the commercial, industrial, and non-residential construction markets. We are committed to recruiting, developing, and advancing employees from a diversity of backgrounds and experiences, as well as supporting a culture of safety and inclusiveness that allows you to contribute to your fullest potential. We place high value on training and professional development, encouraging you to broaden and strengthen your unique skill sets so you can fully realize your potential.

Performance Contracting Group is a national employee-owned specialty contractor that offers quality services and products to the commercial, industrial, and non-residential construction markets. We are committed to recruiting, developing, and advancing employees from a diversity of backgrounds and experiences, as well as supporting a culture of safety and inclusiveness that allows you to contribute to your fullest potential. We place high value on training and professional development, encouraging you to broaden and strengthen your unique skill sets so you can fully realize your potential.

ROLE PURPOSE

The Executive Assistant is a thoughtful, digitally minded support professional who creates capacity for leaders by managing coordination, logistics, preparation, and follow-through. This role anticipates what is needed, uses good judgment and finds smarter ways to get work done.

What You’ll Do

• Manage calendars and priorities with an understanding of what matters most, resolving conflicts and preparing for what is ahead.
• Plan travel from start to finish by researching options, making thoughtful recommendations, and managing changes along the way.
• Coordinate meetings, visits, and events with attention to the experience, including locations, food, materials, technology, swag, and other details.
• Keep commitments moving by tracking follow-ups, deadlines and next steps so important items do not get lost.
• Prepare leaders for what is ahead by organizing materials and providing light presentation and document support when needed.
• Manage expenses and administrative work accurately, efficiently and with strong follow-through.
• Use AI and technology to work smarter by improving research, planning, and routine work, and by exploring agents, automation and other tools that can help executives and the EA team.
• Serve as a trusted partner by using good judgment and discretion with sensitive business, employee, and executive information.

Salary Range

Salary Range: $65,800-$88,000 annual salary plus non-guaranteed annualized bonus program.

What Makes Someone Great In This Role

Anticipation | Judgment | Digital curiosity | Executive presence | Organization | Discretion | Adaptability | Learning agility

Basic Requirements

• Experience providing administrative or executive-level support, with strong organization, communication, and follow-through.
• Proficiency with Microsoft 365 and the curiosity to learn and apply AI, agents, automation, and other digital tools.
• Ability to manage changing priorities independently while maintaining confidentiality and sound judgment.
• Ability to drive as a function of the role, maintain a valid driver's license and meet applicable Motor Vehicle Record (MVR) requirements.
• Ability to support occasional business needs outside normal working hours when travel, meetings or events require it.

The Executive Assistant creates capacity for leaders by anticipating what is needed, owning the details and using technology to make work simpler and more effective.

Benefits

At Performance Contracting, our employees are our greatest asset. We put our people first and are proud to provide a comprehensive benefits package designed to meet the needs of our employees at every stage of life.

In our commitment to fostering an environment where everyone can thrive personally and professionally, we offer:

• Competitive pay
• Incentive bonus plan
• Employee stock ownership plan (ESOP)
• 401(k) retirement savings plan with match
• Medical, prescription drug, dental, and vision insurance plans with flexible spending account option
• Life insurance, AD&D, and disability benefits
• Employee assistance program (EAP)
• Flexible paid time off policy and paid holidays

PCG provides equal employment and affirmative action opportunities to applicants and employees without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability.

PCG is a background screening, drug-free workplace. In accordance with the provisions of Tennessee Code Annotated (T.C.A.), Title 50, Chapter 9, PCG’s Drug-Free Workplace Program includes drug and alcohol testing as part of the hiring process and throughout employment, as applicable.

Please note this job description is not designed to contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.