Executive Assistant I

PBG; Washington (District of Columbia); On-site; USD 65,000 - 95,000; Full time

Job summary

PBG is seeking an experienced Executive Assistant to support the executive team of our Customer, a Federal agency, on a headquarters professional support services program in Washington, DC. This role manages calendars, travel, meetings, and correspondence, coordinating with internal and external stakeholders across a growing program.

The position requires collaboration with onsite Government management and adherence to high-quality administrative procedures, with confidentiality at the forefront

Qualifications

• Minimum of three years of experience.
• Proficiency with Microsoft Office including Outlook, Teams, Word, PowerPoint, Excel, Project, Visio, and Power BI.
• Bachelor’s degree or seven years of related experience.
• SECRET security clearance required prior to performance.

Responsibilities

• Assist the executive team with calendar management, travel arrangements, meeting coordination, and handling correspondence.
• Uphold high-quality administrative procedures.
• Organize and manage executive documents with confidentiality and accuracy.
• Support executive projects by coordinating tasks, schedules, and follow-ups.
• Act as liaison between executives and internal/external stakeholders.
• Plan and organize meetings, conferences, and events including logistics and agendas.
• Identify process improvements to enhance administrative efficiency.
• Consult with onsite Government management on operations and execution results.
• Prepare written communication per the Customer’s writing guide.

Skills

Calendar management

Travel arrangements

Meeting coordination

Written communication

Interpersonal skills

Education

Bachelor's degree or 7 years experience

Tools

Microsoft Office Suite (Outlook, Teams, Word, PowerPoint, Excel, Project, Visio, Power BI)

Job description

Location

On-site at the Customer’s headquarters in Washington, DC.

Clearance/Screening Requirements

SECRET personnel security clearance issued by the Defense Counterintelligence and Security Agency (DCSA), required prior to contract performance.

Position Summary

PBG is seeking an experienced Executive Assistant to support the executive team of our Customer, a Federal agency, on a headquarters professional support services program. This key position assists executives with calendar management, travel arrangements, meeting coordination, and correspondence. The program provides approximately two hundred (200) professional support personnel across the Customer’s nine (9) headquarters offices in the Greater Washington, DC region, with growth expected over the life of the contract. The Executive Assistant organizes and manages executive documents, supports executive projects, and acts as a liaison between executives and internal and external stakeholders. The role consults frequently with onsite Government management and is expected to uphold high-quality administrative procedures.

Key Responsibilities

• Assist the executive team with calendar management, travel arrangements, meeting coordination, and handling correspondence.
• Uphold high-quality administrative procedures.
• Organize and manage executive documents, ensuring accuracy, confidentiality, and adherence to internal policies.
• Support executive projects by coordinating tasks, schedules, and follow-ups to ensure timely completion.
• Act as a liaison between executives and internal and external stakeholders, facilitating effective and efficient communication.
• Plan and organize executive meetings, conferences, and events, including logistics, agendas, and follow-ups.
• Identify and implement process improvements to enhance administrative efficiency and effectiveness.
• Consult frequently with onsite Government management on operations and execution results in planning and delivery.
• Prepare written communication in accordance with the Customer’s writing guide, free of typos, grammar discrepancies, and formatting flaws.

Minimum Qualifications

• Three (3) years of experience.
• Proficiency using standard Microsoft Office software, including Outlook, Teams, Word, PowerPoint, Excel, Project, Visio, and Power BI.
• Bachelor’s degree, or seven (7) years of experience.
• SECRET personnel security clearance issued by the Defense Counterintelligence and Security Agency (DCSA), required prior to contract performance.

#WHYPBG

We have successfully built a company culture based on our single most important asset - our employees. At PBG we are passionate about employee engagement and make it our business to provide our employees a range of challenging and rewarding opportunities that align with business strategy, promoteteam workand inspire innovation. A job is where you are spending most of your day, so PBG believes in making it a fun, collaborative and productive environment. We want our employees to have the opportunity to grow and be part of a company that is making a lasting contribution to our customers.

Benefits

• 401K Retirement Plan
• Medical Plan options with significant financial investments from PBG
• Prescription benefit plan
• Dental and Vision coverage
• Employee Assistance Program
• Short term / Long-term disability
• Supplemental group life and AD&D options
• Yearly Bonuses
• Generous Paid Time Off / Paid Holidays
• Career/Professional Development Program
• Spot Bonus Program

Equal Employment Opportunity Statement

PBG is an equal opportunity employer and makes all employment decisions based on job-related qualifications, skills, experience, and business needs. We do not discriminate against any applicant or employee based on legally protected characteristics, including but not limited to race, color, religion, sex, national origin, age, disability, genetic information, or veteran status, in accordance with applicable federal, state, and local laws. PBG complies with all laws regarding non-discrimination in employment in every location in which the company operates

Disclaimer

This job description reflects management’s assignment of essential job functions but is not intended to be a comprehensive list of all activities, duties and responsibilities required by the job incumbent. Nothing in the herein restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

This document does not create an employment contract, implied or otherwise, other than an "at will" relationship.