Executive Assistant

Performance Contracting Group; Carmel (IN); On-site; USD 66,000 - 88,000; Full time

Job summary

Performance Contracting Group in Carmel, IN is seeking an Executive Assistant who proactively supports leaders by managing calendars, coordinating travel, and orchestrating meetings with attention to detail and a focus on experience. The role emphasizes using AI and technology to improve research, planning, and routine work, while handling expenses and sensitive information with discretion.

Strong organizational skills and reliable follow-through are essential.

Qualifications

• Experience providing executive-level support with strong organization and follow-through.
• Proficiency with Microsoft 365 and curiosity to learn AI, agents and automation.
• Ability to manage changing priorities with confidentiality and sound judgment.
• Willingness to drive or travel when business needs require it.

Responsibilities

• Manage calendars and priorities with an understanding of what matters most, resolving conflicts and preparing for what is ahead.
• Plan travel from start to finish by researching options, making recommendations, and handling changes.
• Coordinate meetings, visits, and events with attention to experience, including locations and materials.
• Keep commitments moving by tracking follow-ups, deadlines and next steps.
• Prepare leaders for what is ahead by organizing materials and providing light presentation support.
• Manage expenses and administrative work accurately, efficiently and with follow-through.
• Use AI and technology to work smarter by exploring agents, automation and other tools.
• Serve as a trusted partner by handling sensitive business information with discretion.

Skills

Calendar management

Travel planning

Meeting coordination

Expense management

Discretion & judgment

Digital proficiency

AI tools curiosity

Tools

Microsoft 365

AI tools

Job description

ROLE PURPOSE

The Executive Assistant is a thoughtful, digitally minded support professional who creates capacity for leaders by managing coordination, logistics, preparation, and follow-through. This role anticipates what is needed, uses good judgment and finds smarter ways to get work done.

WHAT YOU'LL DO

• Manage calendars and priorities with an understanding of what matters most, resolving conflicts and preparing for what is ahead.
• Plan travel from start to finish by researching options, making thoughtful recommendations, and managing changes along the way.
• Coordinate meetings, visits, and events with attention to the experience, including locations, food, materials, technology, swag, and other details.
• Keep commitments moving by tracking follow-ups, deadlines and next steps so important items do not get lost.
• Prepare leaders for what is ahead by organizing materials and providing light presentation and document support when needed.
• Manage expenses and administrative work accurately, efficiently and with strong follow-through.
• Use AI and technology to work smarter by improving research, planning, and routine work, and by exploring agents, automation and other tools that can help executives and the EA team.
• Serve as a trusted partner by using good judgment and discretion with sensitive business, employee, and executive information.

Salary Range: $65,800-$88,000 annual salary plus non-guaranteed annualized bonus program.

WHAT MAKES SOMEONE GREAT IN THIS ROLE

Anticipation | Judgment | Digital curiosity | Executive presence | Organization | Discretion | Adaptability | Learning agility

BASIC REQUIREMENTS

• Experience providing administrative or executive-level support, with strong organization, communication, and follow-through.
• Proficiency with Microsoft 365 and the curiosity to learn and apply AI, agents, automation, and other digital tools.
• Ability to manage changing priorities independently while maintaining confidentiality and sound judgment.
• Ability to drive as a function of the role, maintain a valid driver’s license and meet applicable Motor Vehicle Record (MVR) requirements.
• Ability to support occasional business needs outside normal working hours when travel, meetings or events require it.

The Executive Assistant creates capacity for leaders by anticipating what is needed, owning the details and using technology to make work simpler and more effective.