Executive Assistant

NFI Industries; Camden (NJ); On-site; USD 74,000 - 98,000; Full time

Benefits offered by this job

Medical, Dental, Vision

401k Plan

Paid Time Off

Paid Parental Leave

Job summary

NFI Industries is seeking an Executive Assistant to provide high-level administrative support to executives and their team in New Jersey. The role involves managing schedules, preparing reports, and handling confidential information with discretion.

This position offers a base salary range of $73,769.28 - $98,359.04 USD annually, plus a discretionary annual bonus targeted at 3%. Comprehensive benefits and 401k are included.

Qualifications

• Bachelor's degree preferred.
• High School Diploma required.
• At least 10 years’ experience supporting executive management, preferably in a C Suite environment.
• Demonstrated ability to handle confidential information appropriately.
• Attention to detail in composing, typing, proofing materials, establishing priorities, flagging items for attention and meeting deadlines.
• Excellent verbal and written communication skills.
• Excellent internal and external customer service skills.
• Excellent Microsoft Office application experience.

Responsibilities

• Manages and maintains executives’ schedules and supports senior leadership meetings.
• Prepares invoices, reports, letters, financial statements, budgets and other documents using MS Office & Google Suite.
• Lead the management of the team’s data and support centralized data management.
• Coordinate communications across departments and business units.
• Perform general office duties including PTO management, expense management, HRIS management, and PO management.
• Prepare responses to email inquiries and maintain organizational records.

Skills

Verbal & written comms

Customer service

Attention to detail

Professional demeanor

Time management

Education

Bachelor’s degree preferred

High School Diploma required

Tools

Microsoft Office

Google Suite

Job description

Overview

The Executive Assistant provides high-level administrative support for executives and their team to manage a department or business unit. This position may also train and support other clerical staff. This position reports to executive level officers in the organization.

Responsibilities

• Manages and maintains executives’ schedules and as well as supports the department or business unit meeting senior leadership schedule.
• Prepares invoices, reports, letters, financial statements, budget and other documents using MS Office & Google Suite technologies.
• Lead the management of the team’s data and supports the use of centralized data management for a team.
• Navigate other departments and business units to facilitate a streamlined communications process across teams.
• Performs general office duties such as ordering supplies, using various support systems, including PTO management, expense management, HRIS management, and PO management.
• Prepares responses to email correspondence containing routine inquiries.
• Files and retrieves corporate documents, records and reports.
• Prepares agendas and makes arrangements for executive meetings.
• Serves as secretary in meetings and records minutes.
• Assists in the setup and oversight of administrative policies and procedures for offices and/or organizations.
• Performs duties as requested by the Executive team.

Qualifications

• Bachelor’s degree preferred
• High School Diploma required
• At least 10 years’ experience supporting executive management, preferably in a C Suite environment
• Demonstrated ability to handle confidential information appropriately.
• Attention to detail in composing, typing, proofing materials, establishing priorities, flagging items for attention and meeting deadlines.
• Excellent verbal and written communication skills
• Excellent internal and external customer service skills
• Excellent Microsoft Office application experience
• Professional appearance and demeanor
• Strong customer service skills
• Ability and availability to work extended hours including nights, weekends as needed by the Executive.

We are excited to share that the base salary range for this position is $73,769.28 - 98,359.04 USD Annual. This position is also eligible for an annual discretionary bonus, targeted at 3%. NFI takes into consideration applicants' qualifications, experience, education, and geographic location when determining a starting rate of pay.

Employees are also eligible for a robust benefit program, which includes Medical, Dental, Vision, Prescription Drug Coverage, 401k Plan, Wellness Program, Life Insurance, Paid Time Off, and Paid Parental Leave, among other benefit plan options.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

LA County Applicants: The Company will consider qualified applicants, including those with criminal histories, in a manner consistent with applicable state and local laws.