Executive Assistant

Clocktower Staffing; Cambridge (MA); Presencial; USD 55.000 - 75.000; Jornada completa

Descripción de la vacante

Clocktower Staffing in Cambridge, MA seeks an Executive Assistant to support two venture team leaders and maintain a professional front desk. The role involves calendar management, meeting logistics, and basic office operations from the Harvard Square area.

The ideal candidate will have 2+ years in EA/Office Management, strong MS Office skills, and a proactive approach to supporting fast-moving executives in a corporate setting.

Formación

• 2+ years experience in Executive Assistant, Office Management, or Administrative Assistant role in professional setting
• Experience with MS Office Suite (Excel, Outlook, Word)

Responsabilidades

• Calendar Management: Manage complex, heavy calendars for two high-level executives.
• Meeting Preparation: Organize meeting logistics, prepare documentation, and coordinate conference rooms.
• Data Tracking: Maintain, update, and track critical operational data using Microsoft Office.
• Office Management: Greet clients, manage conference rooms, stock office supplies, and tidy common areas.
• Ad Hoc Support: Provide administrative assistance on special projects as needed.

Conocimientos

Calendar management

Excellent communication

Proactive mindset

Office management

Data tracking

Herramientas

MS Office

Descripción del empleo

A venture capital firm based in Cambridge, MA (Harvard Square area) is seeking a permanent, full-time Executive Assistant.

The ideal candidate possesses strong calendar management skills, excellent communication, and a proactive mindset. To thrive in this fast-paced environment, you must be able to take charge, meet tight deadlines, and easily adapt to shifting priorities.

In addition to serving as an Executive Assistant to 2 leaders on their venture team, this person will sit at the front desk and help with some office administrative tasks including greeting clients and guests, managing office supplies and inventory, and stocking the kitchen and supply closets.

This is a great entry point for someone who is looking to continue to grow as an Executive Assistant.

This individual will need to work in the office 5 days/week (Harvard Square area).

Responsibilities

• Calendar Management: Manage complex, heavy calendars and scheduling for two high-level executives.
• Meeting Preparation: Organize meeting logistics, prepare necessary documentation, and coordinate conference rooms.
• Data Tracking: Maintain, update, and track critical operational data using Microsoft Office.
• Office Management: Greet clients and guests, manage conference rooms, manage office supplies, stock kitchen and supply closest, and tidy common areas.
• Ad Hoc Support: Provide administrative and operational assistance on special projects as needed.

Qualifications

• 2+ years experience in Executive Assistant, Office Management, or Administrative Assistant role in professional setting
• Experience with MS Office Suite (Excel, Outlook, Word)