Administrative Assistant Office Manager

Manning Personnel Group, Inc.; Cambridge (MA); Vor Ort; USD 42.000 - 65.000; Vollzeit

Zusammenfassung

Manning Personnel Group, Inc. is assisting a VC firm in the Cambridge, MA area in seeking a capable Admin/OM to support a growing team. You will handle a range of administrative duties, coordinate travel, and act as the face and voice of the company.

Strong communication, organization, and a proactive attitude are essential. The role requires multitasking across projects, maintaining office operations, and providing excellent customer service to guests, vendors, and callers.

Qualifikationen

• 2+ years of admin experience in a fast-paced office.
• Exceptional communication and organization.
• Proactive with strong follow-through.

Aufgaben

• Administrative duties including filing, printing, faxing, copying, scanning, shredding, processing expense reports, ordering and managing kitchen and office supplies
• Travel arrangements for non-management team members
• Serve as the face and voice of the company
• Maintaining and stocking the kitchen daily
• Maintaining and stocking the office supply room, ordering supplies as needed
• Picking up the mail daily and distributing it to employees
• Manage calendars for conference rooms; set up conference calls and GoToMeeting
• Coordinate outside guest seminars and meetings; including but not limited to room set-up
• Assist with planning and set up of weekly company socials and company events
• Assist HR team with coordinating candidate visits, booking candidate travel and lunches
• Other ad-hoc projects as needed

Kenntnisse

Administrative support

Office coordination

Communication skills

Microsoft Office

Team player

Tools

GoToMeeting

Microsoft Outlook

Travel booking software

Jobbeschreibung

Our client, a VC firm in the Cambridge, MA area, is seeking a talented Admin/OM to join their growing team and to help maintain an environment that facilitates continued professional growth. The ideal candidate will possess excellent communication skills and provide impeccable customer service to guests, vendors and callers. Candidate must be a team player and have the ability to quickly shift and manage multiple projects and priorities. This role requires a proactive approach to providing consistent, professional office support. This person in this role is committed to follow-through on all assignments and tasks and is knowledgeable about administrative procedures.

Duties and Responsibilities

• Administrative duties including: filing, printing, faxing, copying, scanning, shredding, processing expense reports, ordering and managing kitchen and office supplies
• Travel arrangements for non-management team members
• Serve as the face and voice of the company
• Maintaining and stocking the kitchen daily
• Maintaining and stocking the office supply room, ordering supplies as needed
• Picking up the mail daily and distributing it to employees
• Manage calendars for conference rooms; set up conference calls and GoToMeeting
• Coordinate outside guest seminars and meetings; including but not limited to room set-up
• Assist with planning and set up of weekly company socials and company events
• Assist HR team with coordinating candidate visits, booking candidate travel and lunches
• Other ad-hoc projects as needed

Qualifications and Skills

• 2+ years of relevant experience working in an administrative support role, outward facing
• Highly organized, energetic, hands-on individual with demonstrated capabilities in administrative functions
• Detail oriented and comfortable working in a fast-paced office environment
• Exceptional written and verbal communication skills
• Proficient in Microsoft Office

We are an Equal Opportunity Employer and consider qualified applicants for employment regardless of race, gender, gender identity, gender expression, age, color, religion, disability, veteran status, sexual orientation, or any other protected factor.