Executive Assistant

Vaco Recruiter Services; Brookwood (AL); On-site; USD 52,000 - 76,000; Full time

Job summary

Vaco Recruiter Services is seeking an Executive Assistant to support executive leadership in a fast-paced corporate environment. This role will manage calendars, coordinate travel and meetings, prepare presentations and reports, and help drive follow-through on key business initiatives.

The ideal candidate has 7+ years supporting executives, exceptional organizational skills, and advanced Microsoft Office proficiency.

Qualifications

• 7+ years supporting executives or senior leadership.
• Strong organizational and communication skills.
• Advanced Microsoft Office, especially Outlook, Excel, PowerPoint, Teams.
• Ability to manage multiple priorities and work independently.

Responsibilities

• Manage schedules, meetings, and travel for executive leadership.
• Prepare presentations, reports, and executive communications.
• Coordinate leadership meetings and special events.
• Track action items, deadlines, and project deliverables.
• Serve as a liaison between executives and internal/external stakeholders.
• Handle confidential information with professionalism and discretion.

Skills

Executive support

Calendar management

Travel coordination

MS Office suite

Communication

Multitasking

Tools

MS Office

Job description

Executive Assistant to Executive Leadership

We\'re seeking a polished, highly organized Executive Assistant to support senior leadership in a fast-paced corporate environment. This role will manage executive calendars, coordinate travel and meetings, prepare presentations and reports, and help drive follow-through on key business initiatives.

What You\'ll Do:

• Manage schedules, meetings, and travel for executive leadership
• Prepare presentations, reports, and executive communications
• Coordinate leadership meetings and special events
• Track action items, deadlines, and project deliverables
• Serve as a liaison between executives and internal/external stakeholders
• Handle confidential information with professionalism and discretion

What We\'re Looking For:

• 7+ years supporting executives or senior leadership
• Strong organizational and communication skills
• Advanced Microsoft Office skills, especially Outlook, Excel, PowerPoint, and Teams
• Ability to manage multiple priorities and work independently
• Professional presence and exceptional attention to detail

Preferred:

• Experience supporting C-suite executives
• Background in manufacturing, mining, industrial, or energy environments