Executive Assistant

Genesis Recruiting; New York (NY); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Paid time off

Holidays

Job summary

Genesis Recruiting is seeking a highly organized Executive Assistant to provide direct support to senior leadership and ensure smooth day-to-day operations. The role blends executive support with light reception duties, serving as a professional first contact for visitors and partners.

The successful candidate will manage calendars and emails, coordinate payroll, draft internal communications, and maintain a positive, proactive office presence.

Qualifications

• Handle confidential information with discretion and professionalism.
• Proven experience as an executive assistant, administrative assistant, or similar role.
• Strong organizational, multitasking, and time management skills.
• Excellent written and verbal communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and/or Google Workspace.
• Ability to work independently, anticipate needs, and take initiative.

Responsibilities

• Manage executive calendars and email.
• Track priorities, deadlines, and follow-ups to ensure timely completion of tasks.
• Assist with internal communications, including drafting memos and announcements.
• Manage bi-weekly payroll duties.
• Greet and direct visitors in a friendly and professional manner.
• Answer and route phone calls, emails, and general inquiries.
• Assist with incoming/outgoing mail and deliveries.

Skills

Executive support

Organization

Time management

Communication

Office software

Tools

Microsoft Office

Google Workspace

Job description

Position Overview

We are seeking a highly organized and proactive Executive Assistant to provide direct

support to senior leadership while ensuring smooth day-to-day administrative operations.

This role combines traditional executive support with light reception responsibilities,

serving as a professional first point of contact for visitors and external partners.

Key Responsibilities

Executive Support

• Manage executive calendars and email.
• Track priorities, deadlines, and follow-ups to ensure timely completion of tasks.
• Assist with internal communications, including drafting memos and announcements.

Payroll

• Manage bi-weekly payroll duties.

Reception & Front Desk Duties (light)

• Greet and direct visitors in a friendly and professional manner.
• Answer and route phone calls, emails, and general inquiries.
• Assist with incoming/outgoing mail and deliveries.

Qualifications

• Handle confidential information with discretion and professionalism.
• Proven experience as an executive assistant, administrative assistant, or similar role.
• Strong organizational, multitasking, and time management skills.
• Excellent written and verbal communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and/or Google Workspace.
• Ability to work independently, anticipate needs, and take initiative.

Preferred Attributes

• Experience in managing schedules for senior leadership.
• Comfort in balancing both strategic executive support and hands-on administrative tasks.
• Positive, flexible, and solutions-oriented attitude.

Compensation & Benefits

• Competitive salary based on experience
• Paid time off and holidays