Executive Assistant

Trillium Staffing; Brockton (MA); On-site; USD 44,000 - 63,000; Full time

Job summary

Trillium Professional in Brockton, MA is seeking an Executive Assistant / Lead Administrator to support the Hospital Vice President and senior leadership by managing calendars, coordinating meetings, and overseeing day-to-day office operations.

This 3-4 month, 40-hour-per-week role offers $39/hour, with a need for strong MS Word/Excel/Outlook/PowerPoint skills and a commitment to confidentiality. Healthcare experience and a bachelor’s degree are preferred.

Qualifications

• High school diploma or equivalent plus five years of administrative assistant experience.
• Bachelor’s degree is preferred but not required.

Responsibilities

• Manage calendars for multiple executives and coordinate meetings and travel.
• Prepare materials, presentations, reports, and meeting minutes as needed.
• Track vendor invoices and expenses and assist with contract signatures and filing.
• Support Kronos timekeeping, payroll, scheduling, and office supply inventory.
• Coordinate special projects with stakeholders across departments.
• Maintain confidentiality of executive correspondence and materials.

Skills

Calendar management

Executive support

Time management

Education

High school diploma or equivalent

Bachelor’s degree (preferred)

Tools

Microsoft Word

Excel

Outlook

PowerPoint

Job description

Trillium Professional is now seeking an Executive Assistant / Lead Administrator for work in Brockton, MA!

This is a 3-4 month opportunity working 40 hours per week. Reporting to the Hospital Vice President, the Executive Assistant provides administrative support to the senior leadership team and manages day-to-day office operations. Pay rate is $39/hour.

Responsibilities

• Manage calendars for multiple executives, prioritize sensitive matters, and coordinate meetings, events, appointments, and travel.
• Prepare meeting materials, presentations, correspondence, reports, and minutes as needed.
• Track vendor invoices and expenses, and assist with contract signatures and electronic filing.
• Support Kronos timekeeping, payroll, scheduling, and office supply inventory.
• Coordinate special projects independently and work with stakeholders across departments.
• Maintain confidentiality of executive correspondence, reports, and other materials.

Qualifications

• High school diploma or equivalent and at least five years of administrative assistant experience, or an equivalent combination of education and experience.
• Strong proficiency in Microsoft Word, Excel, Outlook, and PowerPoint.
• Executive Assistant experience, healthcare experience, and a bachelor’s degree are preferred in the written description.

Trillium has been recruiting and placing professionals for over 30 years. From Fortune 100 companies to small businesses, our philosophy remains the same: to achieve excellence by providing quality employees and an uncompromising level of service. We believe in honesty, integrity, and a simple philosophy of providing value to our customers and our employees. We strive to be unsurpassed in the recruitment and placement of quality and skilled professionals. Trillium is an Equal Opportunity Employer.