Executive Assistant

Planet Group (United States); Brockton (MA); On-site; USD 55,000 - 59,000; Full time

Job summary

Planet Group is seeking an Executive Assistant and Lead Administrator to support the Hospital President and the senior leadership team in Brockton, MA. This role is a 3-month contract offering a pay range of $40–$43 per hour (DOE).

Responsibilities include managing calendars and travel, drafting correspondence, handling invoices and vendor payments, coordinating meetings, preparing presentations, and supporting contract administration. A strong MS Office suite skill set is required.

Qualifications

• High school diploma or equivalent and 5+ years of Administrative Assistant experience.
• Bachelor's degree preferred.
• Healthcare experience is a plus.
• Strong knowledge of Microsoft Office including Word, Excel, Outlook and PowerPoint.

Responsibilities

• Arrange on- and off-site meetings, events, appointments and travel with supporting materials as needed.
• Manage calendars for multiple executives and prioritize sensitive matters.
• Draft routine and complex correspondence, memos and reports.
• Submit and track invoices for vendor payments.
• Handle day-to-day office management tasks.
• Assist with contract administration including obtaining signatures and filing.
• Lead special projects requiring administrative and technical coordination.
• Prepare department expense reports and other leadership reports.
• Coordinate with stakeholders and management at all levels.
• Attend meetings, prepare materials, coordinate logistics and take minutes if needed.
• Prepare data for presentations and manage department supplies inventory.
• Manage Kronos timekeeper, payroll and schedules as needed.
• Ensure confidentiality of reports and materials.
• Perform other duties as assigned.

Skills

MS Office

Education

High school diploma or equivalent

Bachelor's degree

Tools

MS Office Suite

Job description

Executive Assistant

Duration: 3-Month Contract

Location: Brockton, MA

Pay: $40/hr-$43/hr(DOE)

Reporting to the Hospital President, the Executive Assistant and Lead Administrator is responsible for supporting, and serving as a resource for, the senior leadership team.

Responsibilities:

• Arrange on- and off-site meetings, events, appointments & travel with supporting materials as needed.
• Manages calendars for multiple executives, including making appointments and prioritizing the most sensitive matters.
• Drafts routine and complex correspondence, memos and/or reports as needed.
• Performing minor accounting duties, such as submitting and tracking invoices for vendor payments.
• Responsible for day-to-day office management tasks.
• Assist with contract administration as needed including obtaining signatures, scanning and electronic filing.
• Independently perform special projects that require a combined knowledge of administrative needs and technical operations.
• Complete accurate and detailed leadership department expense reporting and other departmental reports.
• Liaise with project stakeholders and all levels of management on an ongoing basis.
• Coordinates and attends meetings as requested; prepares materials, coordinates logistics and may take minutes.
• Prepares data for presentations as needed.
• Inventory management for department supplies
• Manages Kronos timekeeper, payroll and schedules as needed
• Ensures the confidentiality of all reports, correspondence, materials, etc.
• Performs other duties as assigned.
• (The above statements in this job description are intended to depict the general nature and level of work assigned to the employee(s) in this job. The above is not intended to represent an exhaustive list of accountable duties and responsibilities required)

Qualifications:

• REQUIRED EDUCATION AND EXPERIENCE:High school diploma or equivalent and 5+ years of experience as an Administrative Assistant, or equivalent combination of education and experience.
• PREFERRED EDUCATION AND EXPERIENCE:Bachelor's degree
• Experience as an Executive Assistant
• Experience in healthcare
• KNOWLEDGE, SKILLS & ABILITIES (KSAs):Strong knowledge of Microsoft Office Suite including: Word, Excel, Outlook, and PowerPoint.