Executive Assistant

BDO USA, LLP; Boston (MA); Hybrid; USD 48,216 - 79,900; Full time

Job summary

BDO USA, LLP in Boston, MA is seeking an Executive Assistant to deliver high-level, confidential administrative support to senior leaders (CEO, CFO, COO). The role demands careful calendar management, travel planning, and handling time-sensitive projects, with occasional after-hours support.

This is a variable hybrid role requiring on-site and remote coordination, possible travel, and strong communication skills.

Qualifications

• High School Diploma, GED or equivalent, required
• Five (5) or more years of administrative experience supporting organizational leadership or executives
• Professional services administrative experience, preferred
• Advanced level of proficiency in Microsoft Office Suite

Responsibilities

• Manages complex calendars, schedules meetings, and coordinates travel for executives
• Prepares, edits, and distributes correspondence, reports, and presentations
• Organizes and maintains confidential files and records
• Coordinates logistics for meetings, events, and calls, including agenda and minute-taking
• Screens and directs calls, emails, and visitors
• Liaises with internal and external stakeholders on behalf of executives
• Assists with expense reporting and invoice processing
• Supports special projects and initiatives as assigned
• Provides general office administrative support to a BDO office as needed
• Other duties as required

Skills

Calendar management

Travel coordination

Executive support

Communication skills

Attention to detail

Multitasking

Discretion & diplomacy

Deadline-driven

Team collaboration

Education

High School Diploma or GED

Bachelor's degree (preferred)

Tools

Microsoft Office Suite

PeopleSoft

Oracle ERP

Job description

Job Summary:

An Executive Assistant is charged with providing high level, complex and confidential administrative support to assigned firm executives (e.g. CEO, CFO, COO) by using administrative systems, procedures and policies and monitoring and completing various administrative projects. This position requires providing support outside of standard business hours.

This is a variable hybrid role that may require occasional travel and on-site support, based on the executive and/or office needs.

Job Duties:

• Manages complex calendars, schedules meetings, and coordinates travel arrangements for executives
• Prepares, edits, and distributes correspondence, reports, and presentations
• Organizes and maintains confidential files and records
• Coordinates logistics for meetings, events, and conference calls, including agenda preparation and minute-taking
• Screens and directs incoming calls, emails, and visitors
• Liaises with internal and external stakeholders on behalf of executives
• Assists with expense reporting and invoice processing
• Supports special projects and initiatives as assigned
• Provides general office administrative support to a BDO office, as needed
• Other duties as required
• Other duties as required

Supervisory Responsibilities:

• N/A

Qualifications, Knowledge, Skills and Abilities:
Education:

• High School Diploma, GED or equivalent, required
• Bachelors degree, preferred

Experience:

• Five (5) or more years of administrative experience supporting organizational leadership or executives, required
• Professional services administrative experience, preferred

License/Certifications:

• N/A

Software:

• Advanced level of proficiency in Microsoft Office Suite, required
• PeopleSoft, Oracle, or comparable enterprise resource planning (ERP) software experience, preferred

Language:

• N/A

Other Knowledge, Skills, & Abilities:

• Ability to work in a deadline-driven environment and handle multiple projects / tasks with attention to detail
• Excellent written and verbal communication skills including superior grammar, spelling, and punctuation that enable the incumbent to work with top level management and other executive level clients
• Possesses superior customer service skills
• Displays independent judgment, finesse and diplomacy in all situations
• Consistently seeks to improve processes
• Excellent organizational skills
• Detail oriented, and capable of efficient and effective multi-tasking
• Capable of managing highly confidential information
• Ability to work well with all levels of management as well as outside external clients
• Ability to perform as a team player who is willing to help out as needed

Individual salaries that are offered to a candidate are determined after consideration of numerous factors including but not limited to the candidate's qualifications, experience, skills, and geography.

National Range: $48.08/hr - $57.70/hr Maryland Range: $48.08/hr - $57.70/hr
NYC/Long Island/Westchester Range: $48.08/hr - $57.70/hr