Executive Assistant

Rylem Staffing; Seattle (WA); Hybrid; USD 95,000 - 110,000; Full time

Job summary

A staffing agency in Seattle is seeking an experienced Executive Assistant to provide comprehensive administrative support for high-level executives. The role involves managing calendars, planning travel, and coordinating meetings. Candidates should have a minimum of 10 years of experience and a strong proficiency in Microsoft Office Suite. This position offers a hybrid work schedule with flexibility for remote work.

Qualifications

• Minimum of 10 years of successful Executive Admin experience with C-level Executives.
• Expert-level ability to interact with diverse personalities.
• Ability to maintain composure under pressure.

Responsibilities

• Manage calendars and schedule calls/meetings.
• Assist with heavy travel planning.
• Conduct monthly credit card reconciliation.

Skills

Executive Administration

Microsoft Office Suite

Leadership Skills

Organizational Skills

Communication Skills

Customer Service Focused

Education

Bachelor's Degree or Equivalent Work Experience

Job description

Overview

Base pay range: $95,000.00/yr - $110,000.00/yr

JOB TITLE: Executive Assistant

STATUS: Full-Time, Permanent

Duties & Responsibilities

• All aspects of administrative support for the General Partner, two Partners and Principal: Manage and maintain calendars; schedule calls and meetings, anticipate schedule conflicts, keep the team on time and moving.
• Assist other members of the investment team with on-site meetings as necessary.
• Heavy and complex travel planning, including both commercial and occasional private flights.
• Manage all aspects of onsite meetings, including planning from beginning to end of the day events (meals, meetings, materials).
• Monthly credit card reconciliation.
• Expense report processing.
• Perform miscellaneous tasks to meet in-office needs, i.e., copying, faxing, securing signatures, document handling, etc.
• Assist extended investment team, including affiliates, with travel and other administrative needs, as needed.
• Back-up administrative support for other Investment Professionals when necessary.

Other Office Duties

• Event planning. Start to finish, may act as lead or assist.
• At times, may assist portfolio companies with administrative needs – minimal.
• Other projects as needed, or as there is interest and opportunity.
• Prefer candidates with 10 or more years of successful Executive Admin experience working with multiple C-level Executives
• Bachelor's degree preferred. Will consider equivalent work experience
• Proficient in Microsoft Office Suite of products. Computer literate with working knowledge of Outlook, Word, Excel, and PowerPoint
• Expert-level ability to interact with a wide range of personalities, with a proven record of consistently being a positive individual and supportive team player
• Solid leadership skills and strong conflict management skills
• Robust organizational skills and ability to prioritize and multitask. Prioritizes own time and high-level manager’s time
• Superb attention to detail bordering on obsessiveness – providing “white glove” treatment
• High sense of urgency
• Sharp, energetic, and creative, with the ability to “think on your feet.” Quick learner
• Customer service focused on both internal and external customers
• Outgoing, positive cheerful, dependable, and willing to help, no task too small or too large
• Ability to work with speed and accuracy while juggling multiple competing priorities and deadlines
• Ability to take initiative, work independently or as a team, problem solve, and anticipate needs appropriately
• Excellent written and verbal communication skills, with sensitivity to audience.
• Ability to work and maintain composure under pressure – unflappable
• Self-starter who holds others and self to the highest standards
• Demonstrated ability to exercise management skills in a support function
• Proactively anticipate needs and eradicate issues before they exist
• Unquestionable integrity and ethics
• Strict confidentiality in handling sensitive information
• Highly self-competitive – always raising the bar for self, as well as others, through example

Employment details

This position has a hybrid schedule with flexibility to work remotely depending on the schedules of the Investment Professional Team.