Executive Assistant

Viya Health; Boston (MA); Remote; USD 69,000 - 103,000; Full time

Benefits offered by this job

Health & Wellness

Time Away

Job summary

Viya Health is seeking an Executive Assistant to provide administrative and staff support for the President and Senior Leadership team. You will manage complex calendars, support special projects, oversee consultant/vendor relationships, and ensure key deadlines are met to enable executive effectiveness.

The role reports to the Head of Project Management and requires coordinating travel, preparing communications, and producing reports or presentations in a fast-paced environment.

Qualifications

• Bachelor's Degree (or international equivalent) in a related field.
• At least 5 years of related experience; equivalent education/experience may be substituted.
• Excellent organizational skills with special attention to detail.

Responsibilities

• Provide administrative assistance, such as writing and editing emails, drafting memos and preparing communications on the executive's behalf.
• Respond to inquiries and manage internal and external communications professionally.
• Maintain executives' calendars, coordinate travel (domestic and international) and create itineraries.
• Organize private events and meetings, including scheduling, venues, reminders and catering.
• Produce reports or presentations and maintain corporate records and documents.

Skills

Calendar management

Travel planning

Executive support

Communications

Education

Bachelor's degree

Tools

Microsoft Office

Google Workspace

Job description

• Compensation: USD 69000 - USD 103000 - yearly

Company Description

Location: Open only to residents of Colorado, Massachusetts, Washington D.C.

Location Type:Remote eligible - within Colorado, Massachusetts, and Washington D.C.

Reports to:Head of Project Management

We are a globalFemtechcompany with $40M revenue, building seamless women’s health journeys that connect digital platforms with offline care. With 200+ staff, 95% based in or from the Global South, Viya Health is built on a collection of diverse experiences and capabilities. This diversity is our unique strength. It ensures our ideas are grounded in lived reality, while designed for global relevance. Viya Health is a scalable business proving that purpose and profit can grow together, delivering real outcomes for women, while reshaping the systems around them.

Viya Health believes in women whodon’twait for permission. In quiet strength, loud laughter and choices made from the gut. We believe health should feel good. Not complicated, not clinical, never cold. That care should come to her, wherever she is, whenever she needs it. That progress is personal, and that possibility is power.

We areseeking an Executive Assistant to provideadministrativeandstaffsupportfortheViya Health President and Senior Leadership team.This role is a trusted partner to leadership. Under the direction of the Head of Project Management, the Executive Assistant manages complex calendars, supports special projects, oversees consultant and vendor relationships, and ensureskey legal and programmatic deadlines are met. The Executive Assistant plays a critical role in enabling executive effectiveness andsupportingseamless operations across a fast-paced,dynamic workenvironment.

Job Description

What You'll Do

• Provideadministrativeassistance,suchaswritingandeditingemails,draftingmemosand preparingcommunicationsontheexecutive'sbehalf.Respondtoorescalate internal and external inquiries. Respond to incoming communicationsin a polite and professional manner.
• Manage multiple executives'day-to-day calendars, including making appointmentsandprioritizing themostsensitive matters. Coordinate travelarrangements(both domesticand international) and create trip itineraries forexecutives.Organizeprivateeventsandin-person and virtual meetings, including scheduling, identifying venues, sendingremindersand organizing catering when necessary.
• Producereportsorpresentations.Maintaincomprehensiveandaccuratecorporaterecords, documentsandreports.Remainknowledgeableofcorporatepolicy.May perform moderately complex data analysis.
• ProvidesupporttotheHead of Project Management on special projects.

This is not an exhaustive list of all tasks that an incumbent is expected to perform but is instead a summary of the primary responsibilities and requirements of the job. The incumbent may be asked to perform duties not included above. Viya Health reserves the right to revise job profiles at any time based on changes to the required job responsibilities.

Qualifications

WhatYou’llBring

• Bachelor'sDegree(orinternationalequivalent)inarelatedfield.
• Atleast5yearsofrelatedexperience.Equivalentcombinationofrelevanteducationand experience may besubstituted.
• Excellentorganizationalskillswithspecialattentiontodetail.

We know thata long listof requirements may be discouraging, butdon’tlet imposter syndrome or the confidence gap in the way of you applying—we’dlove to hear from you.

Additional Information

Why Work at Viya Health?

Viya Health’s work is about creating an environment for individuals to thrive—we think this should apply to our employees, too.

• Health & Wellness:In all of our locations, we offer a comprehensive benefits package that offers health, financial planning, family care, and flexibility for work life fit.
• Time Away:We want you to take time away when you need it. We offer a competitive leave package.

Salary Ranges:

Viya Health is committed to pay equity and transparency. We ensure pay meets the market within each country. This approach minimizes our impact on local talent markets and allows Viya Health to attract and retain employees while staying cost-competitive.

Actual base salary compensation will be determined by factors such as a candidate’s qualifications, experience, internal equity, external market analysis, and other business factors permitted by law.

Viya Health is offering the following gross annual hiring range for this position:

• For the United States (paid in USD): $69,000 - $86,000 - $103,000

We are proud to be an equal opportunity employer. We are committed to creating equal opportunity to all employees and applicants for employment, regardless ofrace, color, sex, sexual orientation, gender identity, national origin, age, pregnancy, genetic information, disability, status as a protected veteran, or any other protected category under applicable federal, state, and local laws. In addition to country law requirements, we comply with U.S. laws governing nondiscrimination in employment in every location in which we have facilities.