Senior Administrative Assistant

BioSpace; Mettawa (IL); Presencial; USD 50.000 - 70.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Paid time off

Medical, dental, and vision insurance

401(k) participation

Descripción de la vacante

A leading pharmaceutical company in Mettawa, Illinois is seeking a Senior Administrative Assistant to support two Vice Presidents in Finance. The ideal candidate should have at least 3 years of relevant experience, be proficient in Microsoft Office, and possess strong organizational and communication skills. This role involves managing complex calendars, coordinating meetings, and ensuring smooth day-to-day operations. A proactive and detail-oriented professional is essential for success in this dynamic environment.

Formación

• Minimum 3 years of administrative assistant experience.
• Experience supporting VP level or equivalent.
• Intermediate to advanced knowledge of Microsoft Office Suite.

Responsabilidades

• Provides advanced administrative support to VP level.
• Manages complex calendars and schedules.
• Handles confidential information with discretion.

Conocimientos

Organizational skills

Communication skills

Proactive problem-solving

Attention to detail

Educación

High School diploma or equivalent

Herramientas

Microsoft Office Suite

Adobe Acrobat

Outlook

Descripción del empleo

About AbbVie

AbbVie's mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people's lives across several key therapeutic areas including immunology, oncology and neuroscience - and products and services in our Allergan Aesthetics portfolio. For more information about AbbVie, please visit us atwww.abbvie.com. Follow @abbvie onLinkedIn,Facebook,Instagram,XandYouTube.

Purpose

We are seeking a highly organized and proactive Senior Administrative Assistant to provide comprehensive support to two Vice Presidents in Finance (VP, Head of Pricing and VP, Specialty/US Therapeutics Operations). In this key role, you will manage complex calendars, coordinate meetings and travel, help with communications and project tracking, and serve as a central point of contact for internal and external stakeholders. The ideal candidate is a resourceful professional with exceptional communication skills, strong attention to detail, and the ability to anticipate needs in a dynamic, fast-paced environment.

Responsibilities

• Provides advanced administrative support to VP level or equivalent. May provide backup support to other staff as needed.
• Monitors and prioritizes executives email, highlights actions and routinely authors responses.
• Coordinates and maintains departmental files, as assigned, in compliance with corporate and legal guidelines.
• Follows company purchasing and other established procedures.
• Uses intermediate to advanced software skills to perform assigned work. Uses and understands Microsoft Office Suite and other business-specific software, including Corporate Travel website and other programs.
• Coordinates new employee office setups and onboarding.
• Professionally interacts with high level executives.
• Consistently handles confidential or business-sensitive information.
• Maintains and manages calendars, including meeting and travel scheduling and domestic and international travel arrangements.
• Proactively identifies and resolves scheduling conflicts.
• Printing reports, presentations, and documents for executive review.
• Liaising with other departments, clients, and stakeholders.
• Assisting with expense reports and invoice processing.
• Ensuring the executives day runs smoothly by anticipating needs and managing priorities.
• Overall, the role requires very strong organizational, communication, and problem-solving skills, as well as professionalism and discretion.

Qualifications

• Minimum 3 years of administrative assistant related experience. High School diploma or equivalent.
• Experience providing support to a VP level or equivalent.
• Intermediate to advanced knowledge of Microsoft Office Suite, Outlook, Adobe Acrobat, understanding of business processes and requirements.
• Self-starter able to function at a high level with general instruction.
• Builds strong relationships with peers and cross-functionally with partners outside of assigned group as necessary to enable effective and efficient Legal team operations.
• Team-oriented, can-do attitude and desire to be productive contributor to overall organization.
• Learns quickly and can change course quickly when needed.
• Open to suggestions and innovation for improvement.
• Professional demeanor and ability to maintain confidentiality.

Additional Information

Applicable only to applicants applying to a position in any location with pay disclosure requirements under state or local law:

• The compensation range described below is the range of possible base pay compensation that the Company believes in good faith it will pay for this role at the time of this posting based on the job grade for this position. Individual compensation paid within this range will depend on many factors including geographic location, and we may ultimately pay more or less than the posted range. This range may be modified in the future.
• We offer a comprehensive package of benefits including paid time off (vacation, holidays, sick), medical/dental/vision insurance and 401(k) to eligible employees.
• This job is eligible to participate in our short-term incentive programs.

Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, incentive, benefits, or any other form of compensation and benefits that are allocable to a particular employee remains in the Company's sole and absolute discretion unless and until paid and may be modified at the Company's sole and absolute discretion, consistent with applicable law.

AbbVie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives and serving our community. Equal Opportunity Employer/Veterans/Disabled.

US & Puerto Rico only - to learn more, visit https://www.abbvie.com/join-us/equal-employment-opportunity-employer.html

US & Puerto Rico applicants seeking a reasonable accommodation, click here to learn more: https://www.abbvie.com/join-us/reasonable-accommodations.html