Executive Assistant

Visa; Foster City (CA); On-site; USD 78,400 - 121,500; Full time

Benefits offered by this job

Medical insurance

401(k)

Paid Time Off

Job summary

Visa is seeking an experienced Executive Assistant to support VPs of Corporate IT. In this pivotal role, you will manage calendars, coordinate travel, and ensure efficient operations. The ideal candidate has at least 2 years of executive administrative experience and is skilled in MS Office.

This hybrid position offers a salary range of $78,400 to $121,500 annually and requires occasional travel. Join Visa to contribute to meaningful work that impacts lives globally.

Qualifications

• Minimum of 6 months of work experience or a Bachelor's Degree.
• 2+ years of work experience preferred.
• 3-5 years of executive administrative experience.

Responsibilities

• Provide strategic calendar and time management support.
• Coordinate domestic and international travel.
• Assist with developing and updating presentations.

Skills

Organizational skills

Communication skills

Customer service

Problem-solving

Detail-oriented

Education

Bachelor's Degree

Tools

Microsoft Office Suite

SharePoint

CoPilot

Job description

About Us

Visa is a world leader in payments technology, facilitating transactions between consumers, merchants, financial institutions and government entities across more than 200 countries and territories, dedicated to uplifting everyone, everywhere by being the best way to pay and be paid.

At Visa, you'll have the opportunity to create impact at scale — tackling meaningful challenges, growing your skills and seeing your contributions impact lives around the world.

Join Visa and do work that matters – to you, to your community, and to the world. Progress starts with you.

Job Description

We are seeking a highly experienced Executive Assistant to provide proactive and strategic administrative support to Vice Presidents (VPs) of Corporate IT. This role requires exceptional organizational and communication skills, strong judgment, and the ability to operate effectively in a fast‑paced, dynamic, and confidential environment.

As a trusted partner to the VP’s and the Corporate IT leadership team, you will manage day‑to‑day operations, coordinate across multiple stakeholders, and anticipate needs to ensure the organization runs smoothly.

What You’ll Do

Calendar Management

• Provide strategic calendar and time management support with strict integrity and confidentiality.
• Manage and own calendar, meeting preparation, and logistics based on knowledge of leader and business needs.
• Use executive judgment to execute decisions around prioritization.

Travel Management

• Coordinate domestic and international travel, creating detailed itineraries to maximize productivity and ensure compliance with travel policies.
• Act as a trusted liaison, problem solver, and facilitator for the leaders and the Corporate IT organization.
• Establish and maintain effective and cooperative professional business relationships with all levels of management, employees and outside contacts.
• As needed, provide support for site management and other senior leadership, including space management, employee onboarding, and onsite activities.
• Perform team support duties including ordering office supplies, booking meeting rooms, processing training registrations, and updating distribution lists.
• Help plan onsite and offsite team meetings and events, including coordinating conference room set‑up, catering, A/V, and other logistical arrangements.
• Coordinate onboarding of new employees and contractors, and associated tracking.
• Assist with developing and updating PowerPoint presentations, Excel spreadsheets, and other charts and documents in support of team activities.
• Provide support for miscellaneous projects and initiatives.
• Create purchase requisitions and assist staff with expense reporting and Finance issues.
• Manage and maintain budget and expense reports.

This is a hybrid position. Expectation of days in office will be confirmed by your hiring manager.

Qualifications

Basic Qualifications

• Minimum of 6 months of work experience or a Bachelor's Degree.

Preferred Qualifications

• 2 or more years of work experience.
• 3‑5 years of executive administrative experience, with some event planning and/or project coordination experience.
• Customer service‑focused, with a professional presence and a confident and approachable personality.
• Capable of working with discretion and tact in an environment exposed to a high level of sensitive and confidential information.
• Strong communication skills (both written and verbal), and ability to operate effectively and efficiently in a challenging, fast‑paced environment.
• Skilled in Microsoft Outlook, Word, Excel, PowerPoint, SharePoint and CoPilot.
• Proficiency in managing calendars and organizing travel.
• Experience creating and/or supporting presentation development for senior management.
• Ability to multi‑task, assist multiple team members at the same time, and prioritize work effectively.
• Detail‑oriented and able to complete work assignments with a high degree of quality.
• Demonstrated initiative, flexible, highly organized and can anticipate and resolve problems before they elevate.
• History of creative problem‑solving, ability to work well collaboratively and under pressure.
• Positive and energetic personality that can help inject some fun into the focused, determined software development teams onsite.

U.S. Applicants Only

The estimated salary range for this position is $78,400.00 to $121,500.00 USD per year, which may include potential sales incentive payments (if applicable). Salary may vary depending on job‑related factors which may include knowledge, skills, experience, and location. In addition, this position may be eligible for bonus and equity. Visa has a comprehensive benefits package for which this position may be eligible that includes Medical, Dental, Vision, 401(k), FSA/HSA, Life Insurance, Paid Time Off, and Wellness Program.

Work Hours

Varies upon the needs of the department.

Travel Requirements

This position requires travel 5‑10% of the time.

Mental/Physical Requirements

This position will be performed in an office setting. The position will require the incumbent to sit and stand at a desk, communicate in person and by telephone, frequently operate standard office equipment, such as telephones and computers.

Visa is an EEO Employer

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. Visa will also consider for employment qualified applicants with criminal histories in a manner consistent with the EEOC guidelines and applicable local law.