Non-Profit Executive Assistant

Beacon Hill; Charlotte (NC); On-site; USD 75,000 - 80,000; Full time

Job summary

Beacon Hill is seeking an Executive Assistant to support three C-level executives in a non-profit setting. This contract-to-hire role offers regular business hours, Monday through Friday, in the West Charlotte area with a salary of 75K–80K DOE.

Responsibilities include calendar management, meeting coordination with the Senior Leadership Team, drafting reports and presentations, and arranging travel and external commitments.

Qualifications

• Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint) and Adobe Acrobat.
• Strong written and verbal communication skills.
• Ability to handle highly confidential information with discretion.

Responsibilities

• Assists executives with daily administrative duties and completes a broad variety of administrative tasks.
• Responsible for the detailed calendar management of executives.
• Communicates with the general staff on the executives' behalf and coordinates logistics for high-level meetings both internally and externally.
• Schedules and coordinates meetings and strategic activities with Senior Leadership Team members and other staff members as requested by the Executives.
• Drafts reports, letters, presentations and other documents as required.
• Supports executives in their external commitments including participation/seats on external boards, committees and other groups; booking travel, ground transportation and accommodations.
• Special projects as requested.
• Facilitate easy communication and access to the whole team.
• Perform other duties as required.

Skills

Interpersonal skills

Calendar management

Written & verbal communication

Discretion with confidential info

Tools

Microsoft Office

Adobe Acrobat

Social media platforms

Job description

Executive Assistant to support three C-level executives in a non-profit setting. Contract to Hire opportunity. Regular business hours, Monday-Friday. Salary- 75K - 80K DOE, West Charlotte area

Responsibilities

• Assists executives with their daily administrative duties and completes a broad variety of administrative tasks.
• Responsible for the detailed calendar management of executives.
• Communicates with the general staff on the executives' behalf and coordinates logistics for high-level meetings both internally and externally.
• Schedules and coordinates meetings and strategic activities with Senior Leadership Team members and other staff members as requested by the Executives.
• Drafts reports, letters, presentations and other documents as required.
• Supports executives in their external commitments including participation/seats on external boards, committees and other groups. This includes booking required travel, ground transportation and accommodations.
• Special projects as requested.
• Facilitate easy communication and access to the whole team.
• Perform other duties as required.

Qualifications

• Highly proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint), Adobe Acrobat, together with experience in social media platforms
• Very strong interpersonal skills and the ability to build constructive relationships with stakeholders, including executive leadership, board members, and external partners
• Expert-level written and verbal communication skills
• Highly resourceful team player, with the ability to function independently
• Proven ability to handle highly confidential information with discretion
• High energy contributor: one who thrives to support the executive team, including the flexibility to respond during off-hours when executives are traveling or preparing for important meetings

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.