Executive Assistant

AB Staffing Solutions; Chandler (AZ); On-site; USD 65,000 - 95,000; Full time

Job summary

AB Staffing Solutions is seeking an Executive Assistant to provide high-level administrative and operational support to members of senior leadership. The role demands exceptional organization, proactive mindset and ownership of priorities.

You will manage calendars, travel, expense reporting, and prepare leadership materials, ensuring confidentiality and professional communication in a fast-paced professional services environment.

Qualifications

• 3+ years of administrative, executive support, operations or comparable professional experience.
• Experience supporting leaders in a fast-paced professional environment.
• Strong proficiency with Microsoft Outlook, Excel, Word and PowerPoint.
• Experience coordinating calendars, meetings and travel.
• Strong written and verbal communication skills.
• Excellent organizational and proofreading skills.
• Ability to manage multiple priorities and deadlines.
• Demonstrated discretion when handling confidential information.
• Ability to work independently and exercise sound judgment.

Responsibilities

• Manage complex calendars, meetings and changing priorities for senior leaders
• Coordinate domestic travel, itineraries and related logistics
• Assist with expense reporting and administrative documentation
• Track commitments, deadlines and follow-up items
• Prepare and edit professional presentations and leadership materials
• Develop reports, spreadsheets, meeting documents and other business materials
• Support projects from initial planning through completion

Skills

Attention to detail

Prioritization

Communication skills

Discretion

Education

Bachelor's degree or equivalent

Tools

Microsoft Outlook

Excel

Word

PowerPoint

Job description

Executive Assistant

Role Overview

A growing professional services organization is seeking a highly organized, proactive Executive Assistant to provide high-level administrative and operational support to members of senior leadership.

This position is designed for someone who thrives in a fast-moving environment, has exceptional attention to detail and takes ownership without requiring constant direction. The individual will help leadership stay organized, prepared and focused by managing priorities, coordinating logistics and ensuring important commitments are followed through.

This is a confidential search. Additional information regarding the organization and leadership team will be shared with qualified candidates during the interview process.

Key Responsibilities

Executive & Administrative Support

• Manage complex calendars, meetings and changing priorities for senior leaders
• Coordinate domestic travel, itineraries and related logistics
• Assist with expense reporting and administrative documentation
• Track commitments, deadlines and follow-up items
• Anticipate scheduling conflicts and proactively resolve issues
• Handle sensitive and confidential information with discretion
• Provide support on special assignments and leadership priorities

Communication & Coordination

• Draft, edit and proofread professional correspondence
• Communicate with internal and external stakeholders on behalf of leadership when appropriate
• Coordinate meetings and ensure participants have the information they need
• Use sound judgment when determining what requires immediate leadership attention
• Maintain a high level of professionalism across written and verbal communication

Documents & Presentations

• Prepare and edit professional presentations and leadership materials
• Develop reports, spreadsheets, meeting documents and other business materials
• Consolidate information from multiple sources into clear and organized formats
• Review materials carefully for accuracy, consistency and presentation quality

Project Support

• Assist with projects from initial planning through completion
• Maintain action-item lists, timelines and project documentation
• Coordinate meetings, events and related logistics
• Support general business processes, documentation and record keeping
• Identify opportunities to improve organization and administrative efficiency

What We're Looking For

Exceptional Attention to Detail

You naturally notice inconsistencies, missing information and potential problems before they become issues. Accuracy matters to you.

Ability to Prioritize

You can manage several competing requests, understand what is most important and adjust quickly when priorities change.

Strong Communication

You communicate clearly and professionally and understand that different audiences require different approaches.

Professional Judgment

You are comfortable working with senior leaders and handling information that requires discretion, maturity and sound judgment.

Ownership & Follow Through

You do not wait for someone to repeatedly check on your progress. You keep track of commitments, close loops and make sure work gets completed.

Proactive Problem Solving

You anticipate what may be needed, identify issues early and are comfortable finding solutions independently.

Qualifications

• 3+ years of administrative, executive support, operations or comparable professional experience
• Experience supporting leaders in a fast-paced professional environment
• Strong proficiency with Microsoft Outlook, Excel, Word and PowerPoint
• Experience coordinating calendars, meetings and travel
• Strong written and verbal communication skills
• Excellent organizational and proofreading skills
• Ability to manage multiple priorities and deadlines
• Demonstrated discretion when handling confidential information
• Ability to work independently and exercise sound judgment

Preferred Experience

• Previous support of senior or executive-level leadership
• Experience developing professional presentations and leadership materials
• Experience coordinating complex meetings, events or projects
• Experience working within a growing or rapidly changing organization
• Bachelor's degree or equivalent combination of education and professional experience

The Right Fit

You are the person people trust when something important needs to get done correctly.

You stay organized when priorities shift, recognize details others may overlook and understand the importance of protecting a leader's time. You are comfortable working independently but know when to ask questions or elevate an issue.

Most importantly, you take ownership. When something lands with you, leadership can trust that it will be handled thoughtfully, accurately and on time.