Executive Assistant

Capgemini; Bellevue (WA); On-site; USD 75,000 - 80,000; Full time

Benefits offered by this job

Flexible work

Healthcare

401(k) matched

Mobile phone provided

Paid PTO & holidays

Parental leave

Tuition reimbursement

Job summary

Capgemini in Bellevue, WA is seeking an Executive Assistant to support senior leadership. The role focuses on calendar and travel management, event planning, expense reporting, and cross-functional collaboration. You will draft communications, prepare presentations, and help manage vendor interactions.

Ideal candidates bring 4+ years EA experience, expert calendar coordination with Outlook, and strong organizational skills. This is an onsite, full-time position with comprehensive benefits.

Qualifications

• At least 4+ years of Executive Assistant experience.
• Expertise with complex executive calendar management using Outlook, MS Word and PowerPoint etc.
• Expertise with travel management and travel arrangements.
• Experience with event planning.
• Discretion in handling confidential information and comfortable interacting with senior Executives.
• Outstanding organizational skills with strong attention to detail and ability to prioritize multiple requests and meet tight deadlines.

Responsibilities

• Manage team meetings including scheduling, attendee management, agenda creation, and note-taking.
• Proactively manage complex calendars and travel using MS Outlook.
• Plan and execute events for a global team (off-sites, all-hands, team events, etc.).
• Create expense reports and manage event budgets.
• Support contracts and payments with external vendors as needed.
• Collaborate with other Executive Assistants, Program Managers, Recruiting Managers, Finance Partners, and HR Partners on team deliverables.
• Track deadlines, action items and key deliverables for leadership.
• Draft internal communications and announcements, edit documents, create/edit presentations, and manage emails.
• Create and maintain organizational charts.

Skills

Calendar management

Event planning

Communication

Discretion

Tools

Outlook

MS Word

PowerPoint

Job description

Executive Assistant

Bellevue,WA (Onsite)

FTE- Direct hiring with benefits

Responsibilities:

• Manage team meetings (scheduling, attendee management,agenda creation, note-taking)

• Proactively manage complex calendars and travel usingMS Outlook.

• Plan and execute events for a global team (off-sites,all-hands, team events, org-wide events, celebrations, etc.)

• Create expense reports and manage event budgets.

• Support execution of contracts and payments withexternal vendors as needed.

• Collaborate with other Executive Assistants, ProgramManagers, Recruiting Managers, Finance Partners, and HR Partners on teamdeliverables.

• Some project management - Track deadlines, action itemsand key deliverables for leadership team.

• Communication (draft internal communications andannouncements, edit documents for accuracy and clarity, create or editpresentations, send internal and external email communications).

• Create and maintain organizational charts.

BasicRequirements:

• At least 4+ years of Executive Assistant experience.

• Expertise with complex executive calendar managementusing Outlook, MS Word and PowerPoint etc.

• Expertise with travel management and travelarrangements.

• Experience with event planning.

• Show discretion in handling confidential informationand comfortable interacting with senior Executives.

• Outstanding organizational skills, strong attention todetail, and a proven ability to prioritize multiple requests and meettight deadlines.

Lifeat Sogeti - We support all aspects of your well-being throughout thechanging stages of your life and career. For eligible employees, we offer:

• Flexible work

• Healthcare including dental, vision, mental health, andwell-being programs

• Financial well-being programs such as 401(k) (matched150% up to 6%) and Employee Share Ownership Plan

• 100% Company-paid mobile phone plan

• 3 weeks Personal Time Off (PTO) and 7 Paid Holidays

• Paid parental leave

• Family building benefits like adoption assistance,surrogacy, and cryopreservation

• Social well-being benefits like subsidized back-upchild/elder care and tutoring

• Mentoring, coaching and learning programs

• Continuing Education: $5200 Annual TuitionReimbursement plus access to over 20,000 online courses and certificationsthrough Capgemini University, as well as Coursera and Degreed.

• Programs for Counseling, Support, Health and Fitnessperks, Auto discounts and much, much more!

• Employee Resource Groups

• Disaster Relief

Disclaimer- Capgemini is an Equal Opportunity Employer encouraging diversity in theworkplace. All qualified applicants will receive consideration for employmentwithout regard to race, national origin, gender identity/expression, age,religion, disability, sexual orientation, genetics, veteran status, maritalstatus or any other characteristic protected by law.

Pleasebe aware that Capgemini may capture your image (video or screenshot) during theinterview process and that image may be used for verification, including duringthe hiring and onboarding process.

Thisis a general description of the Duties, Responsibilities and Qualificationsrequired for this position. Physical, mental, sensory or environmental demandsmay be referenced in an attempt to communicate the manner in which thisposition traditionally is performed. Whenever necessary to provide individualswith disabilities an equal employment opportunity, Capgemini will considerreasonable accommodations that might involve varying job requirements and/orchanging the way this job is performed, provided that such accommodations donot pose an undue hardship.

Capgeminiis committed to providing reasonable accommodations during our recruitmentprocess. If you need assistance or accommodation, please reach out to yourrecruiting contact.

Applicantsfor employment in the US must have valid work authorization that does not nowand/or will not in the future require sponsorship of a visa for employmentauthorization in the US by Capgemini.

Capgeminidiscloses salary range information in compliance with state and local paytransparency obligations. The disclosed range represents the lowest to highestsalary we, in good faith, believe we would pay for this role at the time ofthis posting, although we may ultimately pay more or less than the disclosedrange, and the range may be modified in the future. The disclosed range takesinto account the wide range of factors that are considered in makingcompensation decisions including, but not limited to, geographic location,relevant education, qualifications, certifications, experience, skills,seniority, performance, sales or revenue-based metrics, and business ororganizational needs. At Capgemini, it is not typical for an individual to behired at or near the top of the range for their role. The base salary range forthe tagged location is $ 75000 - 80000 per annum. This role may be eligible forother compensation including variable compensation, bonus, or commission. Fulltime regular employees are eligible for paid time off, medical/dental/visioninsurance, 401(k), and any other benefits to eligible employees.

Note:No amount of pay is considered to be wages or compensation until such amount isearned, vested, and determinable. The amount and availability of any bonus,commission, or any other form of compensation that are allocable to aparticular employee remains in the Company's sole discretion unless and untilpaid and may be modified at the Company-s sole discretion, consistent with thelaw.

Sogeti is an Equal Opportunity Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, national origin, gender identity/expression, age, religion, disability, sexual orientation, genetics, veteran status, marital status or any other characteristic protected by law.