Executive Assistant

Sogeti; Bellevue (WA); On-site; USD 75,000 - 80,000; Full time

Benefits offered by this job

Healthcare

401(k)

PTO and holidays

Parental leave

Tuition reimbursement

Employee Resource Groups

Well-being programs

Job summary

Capgemini in Bellevue, WA seeks an experienced Executive Assistant to support senior executives with complex calendars, travel, meetings and communications. You will collaborate with cross-functional teams and manage critical scheduling and document preparation.

The role requires 4+ years EA experience, discretion with confidential information, and strong organizational skills. Capgemini offers comprehensive benefits and professional growth opportunities.

Qualifications

• At least 4+ years of Executive Assistant experience.
• Expertise with complex executive calendar management using Outlook, MS Word and PowerPoint.
• Expertise with travel management and travel arrangements.
• Experience with event planning.
• Discretion in handling confidential information with senior Executives.
• Outstanding organizational skills with strong attention to detail and prioritization.

Responsibilities

• Manage team meetings, scheduling, attendee management, agenda creation and note-taking.
• Proactively manage complex calendars and travel using MS Outlook.
• Plan and execute events for a global team and manage budgets.
• Create expense reports and support vendor contracts and payments.
• Collaborate with other EAs, PMs, Recruiting, Finance and HR on deliverables.
• Track deadlines and deliverables for leadership; draft communications and edit presentations.
• Create and maintain organizational charts.

Skills

Executive calendar management

Outlook expertise

Travel management

Event planning

Discretion with confidential info

Organizational skills

Communication

Tools

MS Outlook

MS Word

PowerPoint

Job description

No Visa Sponsorship or Relocation Available

Responsibilities:

• Manage team meetings (scheduling, attendee management, agenda creation, note-taking)
• Proactively manage complex calendars and travel using MS Outlook.
• Plan and execute events for a global team (off-sites, all-hands, team events, org-wide events, celebrations, etc.)
• Create expense reports and manage event budgets.
• Support execution of contracts and payments with external vendors as needed.
• Collaborate with other Executive Assistants, Program Managers, Recruiting Managers, Finance Partners, and HR Partners on team deliverables.
• Some project management - Track deadlines, action items and key deliverables for leadership team.
• Communication (draft internal communications and announcements, edit documents for accuracy and clarity, create or edit presentations, send internal and external email communications).
• Create and maintain organizational charts.

Basic Requirements:

• At least 4+ years of Executive Assistant experience.
• Expertise with complex executive calendar management using Outlook, MS Word and PowerPoint etc.
• Expertise with travel management and travel arrangements.
• Experience with event planning.
• Show discretion in handling confidential information and comfortable interacting with senior Executives.
• Outstanding organizational skills, strong attention to detail, and a proven ability to prioritize multiple requests and meet tight deadlines.

Life at Sogeti - We support all aspects of your well-being throughout the changing stages of your life and career. For eligible employees, we offer:

• Healthcare including dental, vision, mental health, and well-being programs
• Financial well-being programs such as 401(k) (matched 150% up to 6%) and Employee Share Ownership Plan
• 3 weeks Personal Time Off (PTO) and 7 Paid Holidays
• Paid parental leave
• Family building benefits like adoption assistance, surrogacy, and cryopreservation
• Social well-being benefits like subsidized back-up child/elder care and tutoring
• Mentoring, coaching and learning programs
• Continuing Education: $5200 Annual Tuition Reimbursement plus access to over 20,000 online courses and certifications through Capgemini University, as well as Coursera and Degreed.
• Programs for Counseling, Support, Health and Fitness perks, Auto discounts and much, much more!
• Employee Resource Groups
• Disaster Relief

Disclaimer - Capgemini is an Equal Opportunity Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, national origin, gender identity/expression, age, religion, disability, sexual orientation, genetics, veteran status, marital status or any other characteristic protected by law.

Please be aware that Capgemini may capture your image (video or screenshot) during the interview process and that image may be used for verification, including during the hiring and onboarding process.

This is a general description of the Duties, Responsibilities and Qualifications required for this position. Physical, mental, sensory or environmental demands may be referenced in an attempt to communicate the manner in which this position traditionally is performed. Whenever necessary to provide individuals with disabilities an equal employment opportunity, Capgemini will consider reasonable accommodations that might involve varying job requirements and/or changing the way this job is performed, provided that such accommodations do not pose an undue hardship.

Capgemini is committed to providing reasonable accommodations during our recruitment process. If you need assistance or accommodation, please reach out to your recruiting contact.

Applicants for employment in the US must have valid work authorization that does not now and/or will not in the future require sponsorship of a visa for employment authorization in the US by Capgemini.

Capgemini discloses salary range information in compliance with state and local pay transparency obligations. The disclosed range represents the lowest to highest salary we, in good faith, believe we would pay for this role at the time of this posting, although we may ultimately pay more or less than the disclosed range, and the range may be modified in the future. The disclosed range takes into account the wide range of factors that are considered in making compensation decisions including, but not limited to, geographic location, relevant education, qualifications, certifications, experience, skills, seniority, performance, sales or revenue-based metrics, and business or organizational needs. At Capgemini, it is not typical for an individual to be hired at or near the top of the range for their role. The base salary range for the tagged location is $ 75000 - 80000 per annum. This role may be eligible for other compensation including variable compensation, bonus, or commission. Full time regular employees are eligible for paid time off, medical/dental/vision insurance, 401(k), and any other benefits to eligible employees.

Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, or any other form of compensation that are allocable to a particular employee remains in the Company's sole discretion unless and until paid and may be modified at the Company's sole discretion, consistent with the law.