Executive Assistant

KellyMitchell Group; Basking Ridge (NJ); On-site; USD 44,482 - 63,548; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Profit Sharing

401K

Job summary

KellyMitchell Group is seeking an Executive Assistant to support the Vice President based in Basking Ridge, New Jersey. This role involves managing the executive calendar, coordinating travel, and acting as a liaison for stakeholders.

The ideal candidate must have 5+ years of experience in a similar position, strong organizational and communication skills, and proficiency in Google Workspace and Microsoft Office Suite. The position offers benefits including medical, dental, and a 401K plan.

Qualifications

• 5+ years of experience as an Executive Assistant, preferably supporting C-suite or senior executives.
• Strong organizational, multitasking, and problem-solving skills.
• Proven ability to handle sensitive and confidential information.

Responsibilities

• Provide executive support to the Vice President.
• Manage the executive calendar and anticipate needs.
• Coordinate complex travel arrangements.
• Prepare and reconcile expense reports.

Skills

Google Workspace

Microsoft Office Suite

Organizational skills

Problem-solving skills

Communication skills

Time management

Job description

Job Summary: Our client is seeking an Executive Assistant to join their team. The position is located in Basking Ridge, New Jersey.

Responsibilities

• Provide direct executive support to the Vice President in daily operations while maintaining a strategic, long-term perspective.
• Manage the executive calendar with foresight, anticipating needs and potential conflicts while ensuring confidentiality.
• Partner with the VP to optimize time management and maintain a structured yet flexible schedule.
• Serve as a key liaison for partners and stakeholders, managing communications and acting as an additional point of contact for the VP’s office.
• Coordinate complex travel arrangements and cross-functional planning.
• Prepare, process, and reconcile expense reports accurately and on time.
• Ensure adherence to organizational policies and procedures, maintaining proper protocols across all activities.
• Screen, prioritize, and respond to internal and external communications with professionalism and discretion.
• Schedule and organize meetings, appointments, and events with attention to detail and accuracy.
• Greet visitors and manage incoming calls, ensuring a professional and efficient office presence.
• Collaborate with facilities and real estate teams to resolve logistical issues and coordinate audio/video support for meetings and town halls.
• Prepare meeting agendas, materials, and follow-ups in coordination with the VP and leadership team.
• Identify and connect key stakeholders and resources to support the VP’s initiatives.
• Provide administrative and project support to the broader leadership team as needed.
• Recommend and implement process improvements to enhance operational efficiency and team productivity.
• Support office culture and employee engagement by assisting in the planning and execution of on-site events.

Desired Skills / Experience

• 5+ years of experience as an Executive Assistant, preferably supporting C‑suite or senior executives.
• Advanced proficiency in Google Workspace (Gmail, Calendar, Docs) and Microsoft Office Suite, with familiarity in collaboration tools such as Slack.
• Strong organizational, multitasking, and problem‑solving skills, with proven ability to manage projects and budgets.
• Excellent written, verbal, and active listening communication skills.
• Demonstrated ability to work independently, exercise sound judgment, and take initiative in a fast‑paced environment.
• Proven ability to handle sensitive and confidential information with discretion and professionalism.
• Strong time management skills with the ability to prioritize multiple tasks and deadlines across different time zones.
• Experience coordinating complex logistics and communications for global teams.

Benefits

• Medical, Dental, & Vision insurance plans.
• Employee‑Owned Profit Sharing (ESOP).
• 401K offered.

Pay Range: $32.29 – $46.13 per hour (approximate). Final compensation may vary based on factors including background, knowledge, skills, and location. We comply with local wage minimums.