Administrative Assistant

The Bronx; Washington (District of Columbia); On-site; USD 30,000 - 33,000; Full time

Benefits offered by this job

3-day workweek

National nonprofit exposure

Diverse admin duties

Conference prep experience

Temporary contract environment

Job summary

Scion Nonprofit Staffing seeks an Administrative Assistant to provide day-to-day office support as part of a small team, handling phone coverage, mail and shipments, recordkeeping, invoice processing, and basic QuickBooks tasks.

This temporary, onsite assignment in Washington, DC offers exposure to nonprofit administration and conference preparation for a national association focused on advancing public and affordable housing through advocacy and policy work.

Qualifications

• Strong administrative background and experience supporting office operations.
• Excellent verbal and written communication skills with a professional approach.
• Strong organizational skills, accuracy, and attention to detail.

Responsibilities

• Manage primary phone coverage, including screening, transferring, and directing calls and messages.
• Sort and distribute incoming mail, log checks, and prepare outgoing USPS, UPS, and FedEx shipments.
• Assist with invoice and voucher processing, documentation, and basic QuickBooks-related tasks.
• Maintain organizational lists, files, materials, and administrative records.
• Provide general office and operational support to staff as needed.
• Assist with event-related projects, including preparations for the organization’s November conference in Austin, Texas.

Skills

Administrative experience

Phone/communication

Organizational skills

Attention to detail

Independent worker

Tools

QuickBooks

Job description

Scion Nonprofit Staffing has been engaged to conduct a search for an Administrative Assistant for a national nonprofit association focused on advancing public and affordable housing through advocacy, research, policy analysis, and public education.

This is a temporary, approximately three-month assignment working onsite in Washington, DC.

POSITION OVERVIEW:

The Administrative Assistant will provide day-to-day office support as part of a small team, helping ensure administrative and operational needs are handled efficiently. Key areas of support include phone coverage, mail and shipments, recordkeeping, invoice processing, and basic accounting tasks. This role is ideal for a dependable, organized professional who communicates well and is comfortable managing multiple priorities independently.

PERKS:

• Consistent three-day workweek, Tuesday through Thursday.
• Opportunity to contribute to the work of a national nonprofit association.
• Variety of responsibilities across office administration and accounting support.
• Exposure to organizational projects and conference-related activities.
• Temporary opportunity to join a professional, collaborative office environment.

RESPONIBILITIES:

• Manage primary phone coverage, including screening, transferring, and directing calls and messages.
• Sort and distribute incoming mail, log checks, and prepare outgoing USPS, UPS, and FedEx shipments.
• Assist with invoice and voucher processing, documentation, and basic QuickBooks-related tasks.
• Maintain organizational lists, files, materials, and administrative records.
• Provide general office and operational support to staff as needed.
• Assist with event-related projects, including preparations for the organization’s November conference in Austin, Texas.

QUALIFICATIONS:

• Strong administrative background with experience supporting office operations.
• Experience with QuickBooks and familiarity with basic accounting functions.
• Excellent verbal and written communication skills with a professional approach.
• Strong organizational skills, accuracy, and attention to detail.
• Dependable, adaptable, and able to work independently within a small team environment.

COMPENSATION AND BENEFITS:

This temporary opportunity offers $22.00–$24.00 per hour DOE and is scheduled for 21 hours per week. The Administrative Assistant will work onsite Tuesday, Wednesday, and Thursday from 9:00 AM to 5:00 PM with a 30-minute lunch. This approximately three-month assignment offers the opportunity to gain valuable nonprofit administrative experience while supporting essential day-to-day operations.

EEO AND INCLUSION STATEMENTS:

Scion Nonprofit Staffing is an equal opportunity employer and service provider and does not discriminate based on race, religion, gender, gender identity, national origin, citizenship status, sexual orientation, disability, political affiliation, or any other protected class.

We are committed to the principles of Equal Opportunity Employment and are dedicated to making employment decisions based on merit and value, for ourselves, our client companies, and the candidates we represent.

For opportunities located in a region that has enacted fair chance, arrest, or conviction based employment ordinances, Scion Nonprofit Staffing proactively follows the enacted guidance and considers for employment all qualified applications with arrest and conviction records.

We engage in socially conscious business practices and believe that diverse, equitable, inclusive, and non-biased talent and recruitment processes are foundational to the success of Scion as well as every client organization with whom we partner.