Executive Assistant

Mack & Associates, Ltd.; Chicago (IL); On-site; USD 80,000 - 120,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

Commuter benefits

Job summary

A dynamic consulting firm is seeking a dedicated Executive Assistant to support its leadership. This role encompasses intricate scheduling, travel planning, and overall management of daily operations. The ideal candidate will have 2-5 years of executive support experience, exceptional organizational and communication skills, and the ability to maintain confidentiality. Offering a competitive salary of $80,000 to $120,000, alongside a comprehensive benefits package, this full-time position promises an engaging and challenging work environment.

Qualifications

• Minimum of 2–5 years of experience in executive support, preferably with senior leadership.
• Exceptional organizational abilities and skill to juggle multiple priorities.
• Outstanding written and verbal communication skills.

Responsibilities

• Oversee intricate scheduling needs and coordinate meetings.
• Handle end-to-end travel planning—domestic and international.
• Assemble and distribute agendas and essential documents.
• Monitor progress on cross-functional initiatives.
• Act as the primary point of contact for the executive office.
• Safeguard sensitive information with confidentiality.
• Assist with internal communications and general administrative work.

Skills

Executive support experience

Microsoft Office Suite proficiency

Organizational skills

Communication skills

Attention to detail

Confidentiality handling

Problem-solving skills

Client-focused mindset

Education

Bachelor’s degree

Job description

Mack & Associates, Ltd. provided pay range

This range is provided by Mack & Associates, Ltd.. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$80,000.00/yr - $120,000.00/yr

A busy and in-demand entrepreneur is seeking a dedicated, highly organized professional to support both his growing company and philanthropic foundation while also providing personal support. In this pivotal role, you’ll serve as the central force behind flawless scheduling, seamless communication, and effortlessly coordinated daily operations—enabling leadership to stay focused on high-level strategic priorities. We’re looking for a proactive, solutions-driven professional who thrives in fast-moving environments and naturally anticipates needs before they surface. If you bring enthusiasm to every challenge, stay several steps ahead, and uphold exceptional standards of professionalism, discretion, and integrity, this role is an ideal fit for you. This full-time role offers a competitive salary ranging from $80,000 to $120,000, complemented by a comprehensive benefits package, including medical, dental, vision, life, and disability insurance, plus commuter benefits.

Key Responsibilities of the Executive Assistant

• Oversee intricate scheduling needs, coordinating meetings and ensuring timely follow-through on key priorities.


• Handle end-to-end travel planning—domestic and international—including flights, accommodations, transportation, and logistical details.


• Assemble and distribute agendas, briefings, and essential documents in advance to ensure leadership is fully prepared for every meeting.


• Monitor progress on cross-functional initiatives, driving tasks to completion with proactive updates and clear communication.


• Act as the primary point of contact and dependable representative for the executive office.


• Deliver personal assistant support and manage day-to-day operations with professionalism, enthusiasm, and a hands‑on approach.


• Safeguard sensitive information, upholding the highest standards of confidentiality and integrity.


• Assist with internal communications, proofread materials, process expense reports, and complete general administrative work.


• Contribute to special assignments and strategic projects as directed by executive leadership.

Qualifications of the Executive Assistant

• Minimum of 2–5 years of experience in executive support, preferably working closely with senior leadership or UHNW individuals.


• Strong proficiency in Microsoft Office Suite—Outlook, Excel, Word, and PowerPoint.


• Exceptional organizational abilities and the skill to juggle multiple priorities with ease.


• Outstanding written and verbal communication skills.


• Meticulous attention to detail.


• Proven track record of handling confidential information with the utmost discretion.


• Excellent problem‑solving skills combined with sound judgment and decision‑making ability.


• Energetic, empathetic, and client‑focused, with a readiness to tackle any task, big or small.


• Bachelor’s degree preferred but not mandatory.